Administrative Assistant

Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. Your duties will include performing clerical tasks, data entry, and assisting with general office operations.

COMPETENCIES

· A strong team player

· Must be a self starter & be able to work independently

· Excellent interpersonal and customer service skills

· High level professionalism, maturity, and reliability

· Exceptional verbal and written communication skills

· Detail oriented, with proven organizational and multi-tasking skills

· Event coordination and meeting planning skills

· Excellent problem-solving skills and use good judgment.

DUTIES AND RESPONSIBILITIES (not listed in order of priority)

Perform general administrative tasks such as answering phone calls, scheduling appointments, and managing calendars.

· Provide reception duties, clerical and administrative support to the management staff including processing of mail, filing and oversight of file systems, word processing, draft correspondence, data entry, and preparation of memos, agendas, minute taking and distribution.

· Respond to telephone calls, direct messages and visitors providing information and/or assistance and direct or refer as appropriate.

· Proofread and correct documents, process invoices and billing proficiency.

· Proficiency with Square.

· Schedule, monitor and confirm appointments.

· The ability to prioritize work and responsibilities as assigned.

· Purchase, maintain, and monitor budget of office supplies and equipment in accordance with need and policy.

· Collect information, perform research as required to prepare reports.

· Maintain flexibility to respond to urgent requests and priorities and perform other duties as assigned.

· Computer skills required, including MS Office (Outlook, Word, Excel, PowerPoint, Publisher)

· Knowledge of Google Suite

EDUCATION, TECHNICAL SKILLS AND CERTIFICATION

• Minimum one (1) year post-secondary education in office administration or equivalent to obtain a general knowledge in clerical/office functions.

• Strong interpersonal and communication skills.

• Criminal Records Check with Vulnerable Sector Screening that is less than ninety (90) days old at time of hire.

EXPERIENCE

• A minimum of three (3) years of varied office experience with at least two (2) years in a similar position

If you are a motivated individual with strong administrative skills, we would love to hear from you. Apply today to join our team as an Administrative Assistant!

Job Type: Part-time

Salary: $19.50-$21.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Ability to Commute:

• Barrie, ON L4M 5K3 (required)

Ability to Relocate:

• Barrie, ON L4M 5K3: Relocate before starting work (required)

Work Location: In person