Administrative Assistant

This position will assist our growing administration team.

• Data Entry: Inputting various data into relevant systems accurately and efficiently.
• Deal Processing & Tracking: Managing the processing and tracking of real estate transactions from initiation to closure.
• Listing Management: Uploading listings and adhering to listing day timelines. Handling paperwork packages for both listing and buying processes.
• System Maintenance: Maintaining and implementing agent and business systems to ensure smooth operations.
• CRM Management: Overseeing Follow Up Boss CRM, ensuring effective communication and follow-ups with clients.
• Accounting Support: Assisting with daily accounting tasks including payable accounts reconciliation and inventory management.
• Reception: Answering phones, taking messages, and directing inquiries to the appropriate personnel.
• Clerical Duties: Performing basic clerical tasks such as filing, photocopying, and ordering supplies.
• Database Maintenance: Organizing and maintaining all database systems accurately.
• Appointment Scheduling: Managing appointments and organizing the boardroom schedule.
• External Communication: Tracking and communicating with external referrals promptly and professionally.
• Contact Management: Updating and maintaining client and vendor contact information regularly.
• Customer Feedback: Receiving customer feedback and proposing strategies to enhance customer engagement.
• Social Media Management: Implementing social media strategies for property listings and sharing content across various platforms to maintain a strong online presence.
• Paperwork Coordination: Coordinating paperwork expeditiously with lawyers' offices.
• Office Maintenance: Ensuring cleanliness and organization of the office on a daily basis.
• Deliveries and Errands: Handling office deliveries and running errands using personal vehicle when necessary.
• Attention to Detail: Maintaining high levels of attention to detail in all aspects of work.
• Miscellaneous Tasks: Undertaking any other duties as assigned by management.

Hours of Work:

Monday - Friday 9:00AM-5:00PM

There may be occasional calls or emails needed outside of office hours (weekends and evenings)

Job Types: Full-time, Permanent

Salary: $22.00-$23.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Bonus pay

Work Location: In person

Application deadline: 2024-03-15