Administrative Assistant

Administrative & Outreach Assistant

Four Tides Hospice Society is seeking an Administration and Outreach Assistant to work in the office 14 hours/week on a 6-month term (subject to renewal). Pay rate of $27/hour. Generous vacation, personal and sick time entitlements.

OVERVIEW:

Reporting to the Executive Director, the ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships with a keen interest in hospice services and community engagement. We are a small and dedicated team with a passion for delivering quality hospice services in our community.

JOB RESPONSIBILITIES

• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Assist clients, volunteers and other visitors to the office.
• Respond to emails and other digital queries and correspondence.
• Input and update budget and finance information in spreadsheets and prepare summary reports.
• Prepare meeting agendas, take minutes, coordinate logistics for meetings, including room setup and catering for community engagement initiatives around Hospice House.
• Use word processing and presentation software to create and edit documents.
• Manage social media accounts and create program flyers as needed.
• Work with sensitive information with discretion to maintain confidentiality and security.
• Ensure that deadlines are met and adapts to changing priorities.
• Present a positive and professional image of the organization in the community.

QUALIFICATIONS:

• Relevant post-secondary diploma or degree (e.g. Business Administration, Accounting, Office Administration, Social Sciences, or the equivalent acceptable combination of education and experience).
• 3 years of related experience (ideally).
• Excellent organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Detail-oriented with a high level of accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.

Apply now by emailing your cover letter and resume to executivedirector@fourtideshospice.org The closing date for all applicants is Friday, April 5th, at 5:00 pm.

Four Tides Hospice Society is committed to being an equal opportunity employer.Please advise in advance if you require accommodation during the application or selection process.

Job Type: Part-time

Salary: From $27.00 per hour

Expected hours: 14 per week

Benefits:

• Flexible schedule
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2024-04-05
Expected start date: 2024-04-15