Administrative Assistant

We are seeking an experienced Administrative Assistant to join Power Foundation Systems Ltd. We are a locally owned and operated construction company specializing in comprehensive foundation repair and helical pile installation.

The successful candidate will be responsible for managing administrative duties, including scheduling, inventory, and job reports. The ideal candidate should have exceptional organizational skills, excellent communication abilities, and strong attention to detail.

Responsibilities:

• Manage administrative duties such as data entry, filing, and managing paperwork.
• Receive and process customer requests, ensuring that all information is accurately recorded.
• Schedule jobs using our company software.
• Monitor workers' progress and report updates to customers.
• Maintain a positive and professional relationship with customers, workers, and management.

Requirements:

• High school diploma or equivalent; some college coursework in business administration or a related field is preferred.
• 2+ years of experience in an administrative or dispatching role, preferably in a fast-paced environment.
• Excellent communication skills, both verbal and written, with the ability to convey complex information in a clear and concise manner.
• Strong organizational and multitasking abilities, with the ability to prioritize tasks and meet deadlines.
• Proficient in Microsoft Office Suite, familiarity with Jobber and SiteDocs preferred.
• Ability to work independently with minimal supervision, while also being a team player and collaborator.
• Ability to remain calm under pressure and adapt to unexpected situations.
• Strong problem-solving and critical-thinking skills, with the ability to analyze information and make decisions quickly and effectively.
• Knowledge of logistics, transportation, and dispatching operations is a plus.
• Availability to work flexible hours, including weekends and holidays, as needed.

Job Type: Full-time

Salary: $40,000.00-$50,000.00 per year

Benefits:

• Casual dress
• Company events

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Secondary School (preferred)

Experience:

• Administrative: 1 year (required)
• Administrative experience: 1 year (preferred)

Work Location: In person