Administrative Assistant

Impact Staffing is looking for a Temporary Administrative Assistant for the University of Windsor

Details

• $30.42 per hour
• Start as soon as possible -until March 22nd, 2024 - approximately
• Monday to Friday 8:30am to 4:30pm- 1 hour unpaid lunch

Duties

Supports Organizational development and anti-racism organizational change initiatives which includes:

• Coordinates logistical and operational administrative tasks.
• Searches, gathers, and compiles information on various topics.
• Drafts documents such as reports, guides, communication, and educational materials as directed
• Proofreads and edits documents as required.
• Creates web-based surveys and other web-based data gathering processes based on content provided and exporting and compiling the information.
• Compiles information gathered through focus groups, think tanks, and facilitated processes.
• Generates reports form internal external/internal survey and other platforms.
• Preliminary analysis/sorting of qualitative and quantitative data.
• Explore and identify potential grant funding opportunities and assist with the proposal/application development process
• Greets visitors/students, answer calls/general inquiries and directs them accordingly
• Provides confidential referrals to students to campus services as required.
• Liaises with departments and external organizations to coordinate logistical arrangements for activities/events lead by the Office of VPEDI.
• Coordinates appointments/meetings, take minutes/notes and transcribe
• Maintains Committee records (correspondence and documents), assists in the distribution and preparation of committee documents as required (agendas, minutes/meeting notes, supporting documents) and track/document committee decisions and attendance.
• Creates and maintain e-mail distribution lists
• Provides operational/administrative support for the implementation of EDI related events
• Assists in processing expenses and student, part-time and temporary employee payroll
• Maintains the EDI website
• Supports the recruitment, hiring, onboarding of student employees/placements and act as a resource person for students and placements
• Provides logistical support for the transition and office set-up of new employees
• Monitors and order supplies as required

Qualifications

• Post-secondary degree or diploma in a relevant discipline.
• Minimum of 3 years’ experience in an administrative capacity as it is related to the duties of the position.
• Strong commitment to the principles of equity, diversity, and inclusion.
• Awareness of anti-racism initiatives and anti-discrimination policies and strong empathic skills
• Practical experience, gathering, and summarizing information as well as composing, proofreading, and editing documents on a wide range of topics and formats such as reports, guides, communication, and educational materials, PPT presentations and project summaries.
• Knowledge of evaluation approaches and data collection methods as well as experience conducting preliminary analysis of quantitative and qualitative data.
• Advanced proficiency in the use of web-based survey platform such as Qualtrics
• Advanced proficiency in the use of technology to create and maintain web pages such as Drupal.
• Advanced computer skills including Excel, Word, PowerPoint, Outlook, PDF editor, Teams, etc.
• Strong communication (oral and written) and interpersonal skills.
• Strong organizational, multi-tasking and time management skills.
• Demonstrated tact, diplomacy, sound judgment and attention to detail.
• Well-developed analytical and critical thinking skills.
• Ability to handle and protect confidential information.
• Ability to work independently with limited supervision and as part of a team

Job Type: Full-time

Salary: $30.42 per hour

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• Administrative experience: 3 years (required)
• Data collection: 1 year (required)
• Data analysis skills: 1 year (required)

Work Location: In person