Administrative Assistant

Are you an administrative professional looking for an opportunity to work with an organization that plays an integral part in supporting a housing community? Do you enjoy a challenging and engaging environment? Join our team! We’re looking for 2+ of years’ work experience in co-operative housing or residential property administration

The Organization

Three Links Co-op is an inclusive community consisting of 80 townhouses.

The Opportunity

The Three Links Co-op (referred to as the Co-op) seeks an Administrative Assistant who will support the Co-ordinator in the day-to-day operations of the Co-op. The successful candidate must be highly organized, able to deal with competing priorities, and have excellent communication and time management skills. We are looking for a self-starter who is capable of a high degree of independence, utilizing tact and good judgment.

What We Need

• Excellent attention to detail and responsiveness
• Prioritization skills and ability to multitask
• Demonstrated ability to deal with situations and issues proactively
• Quick learner, especially with new systems and technology
• Strong work ethic and ability to maintain a high degree of confidentiality
• Takes initiative and has strong problem-solving skills
• Excellent written and spoken English skills
• Excellent customer service skills in responding to inquiries from a variety of internal and external stakeholders and people of diverse language and cultural backgrounds
• Regular access to a vehicle for work purposes, valid driver’s license, and clean drivers abstract
• Police check
• Credit check

Key Responsibilities

• General office administration of the day to day operations, including but not limited to reception, inputting and maintaining records, timely distribution of communication, drafting correspondence, inventory, preparation for meetings, attend meetings when requested, taking minutes when requested
• Support to all committees and other permanent staff

What you Bring

• 2 to 3 years of administrative experience in the co-op or not for profit housing sector or property management, or office administration experience (an asset)
• Able to work independently and with a team
• Effective at prioritizing tasks and handling stress in a constantly changing work environment
• Knowledgeable about housing policy and associated regulatory environment
• Experience working with volunteers
• Proficiency with Word, Excel, Outlook
• Familiar with New Views Non Profit Housing, or willingness to learn.
• Experience with rent or housing charge calculations, or willingness to learn.
• Excellent people, communication and time management skills

Job Type: Part-time

Salary: $23.00-$26.00 per hour

Expected hours: 16 – 20 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person