Administrative Assistant, Advancement And Community Engagement

Administrative Assistant, Advancement and Community Engagement

Employment Terms: Full-Time, Permanent

Start Date: ASAP

Branksome Hall, a leading independent International Baccalaureate (IB) World School for girls challenges and inspires students to love learning and shape a better world. Through the unique combination of wellbeing, outstanding academics and international mindedness, Branksome Hall students and employees become impactful leaders who give back to their communities. With our values of Sense of Community, Inclusiveness, Creativity and Making a Difference as a foundation, Branksome Hall offers a strong liberal arts curriculum that develops critical thinking and inquiry skills. 

The Opportunity:

Reporting to the Executive Director, Advancement and Community Engagement (ACE) the Administrative Assistant provides high-level administrative support to the Executive Director, as well as ensures the smooth business and administration operations of the department. The Assistant will also serve as the front-facing contact, greeting all visitors and vendors to the Advancement and Community and Engagement office. With strong organizational and administrative skills, you will leverage your experience to coordinate, schedule and monitor daily calendars; create agendas and take minutes for meetings; prepare reports and presentation materials; and coordinate all departmental incoming and outgoing communications, including general emails, phone messages and internal correspondence. Coordinating the logistics of meetings, seminars, workshops, special projects and events will come with ease to the successful candidate. 

Additionally, you will assist with the preparation of materials and execution of events including, but not limited to, mailing invitations, taking RSVPs, and monitoring attendance. The candidate will also maintain and monitor the office budget, project management platform and filing systems, including confidential donor information. You will also provide some assistance with gift processing in Raiser’s Edge, as required.

Candidate Profile

Are you someone who thrives in a fast-paced environment, can multi-task, has excellent service orientation and is driven by results?  Do you have excellent written and oral communications skills, a sense of discretion and the ability to interact positively with various stakeholders including colleagues, donors, volunteers, and alumni? If so, then this might be the right role for you! 

We are looking for the ideal candidate who takes a “can-do” approach, has a high attention to detail and the ability to influence and work collaboratively in a cross-functional team. The successful candidate brings a high level of energy, willingness, and flexibility to initiate and accomplish multiple tasks, has highly developed organizational skills and attention to detail, strong technology skills, as well as proficiency in Microsoft Office, Google Suite and can learn and work with new databases with ease. Proficiency in Raiser’s Edge and Asana would be considered an asset. 

In addition, the successful candidate should also hold a university degree and/or a diploma in a related field and at a minimum will have a minimum of 3 years related experience. Should you have experience in an educational institution, that would be considered as an asset. Equivalent combinations of training and experience will be considered.

What We Offer:

• A competitive compensation package including comprehensive benefits and matching pension programs (defined contribution or RRSP); 

• An opportunity for hybrid work arrangement, following completion of probationary period;

• Vacation starting at three weeks with additional paid “Branksome Holidays”;

• Access to professional development opportunities and internal training opportunities;

• Access to state of the art facilities and resources to support innovation, entrepreneurship and well-being, including a fitness centre and salt-water swimming  pool;

• Opportunity to take part in our lunch program (taxable benefit); 

• A collaborative community with a commitment to the growth and development of employees with ongoing professional development and mentorship.

Target hiring range: $45,100- $56,300

How to Apply:

If you are interested in making a difference in the lives of young people, please apply by February 2, 2024. While the posting will remain active until the position is filled, the successful candidate will start as soon as possible.

Applications will also be accepted by mail and can be sent to the address below: 

Branksome Hall Human Resources

10 Elm Avenue

Toronto, Ontario 

M4W 1N4

Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and especially welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall. 

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

To learn more about Branksome Hall, please visithttp://www.branksome.on.ca

ommunity Engagement