Administrative Assistant And Office Manager

Employment Opportunity – Full Time: Administrative Assistant/Office Manager

- Location: Windsor, NS – Some opportunity for remote work
- Salary Range: $25/hour @ 30 hours/week. Must be able to work flexible shifts including some evenings and possibly some weekends
- Number of Candidates: 1
- Employment Term: March 1, 2024 – March 31, 2025, with possibility of extension
- Reports To: Project Director

Peer Outreach Support Services & Education (POSSE Project) - Sponsored by the Mi’kmaw Native Friendship Center, is seeking an Administrative Assistant/Office Manager.

Job Overview: You will be reporting to the POSSE Director, to assist with administration and Office management. Must be able to maintain confidentiality, provide a safe, non-judgemental presence for marginalized groups, and uphold harm reduction and human rights values.

Duties include, but are not limited to:

- Ability to work collaboratively as well as independently and at home when necessary
- Maintain and monitor budget via budgeting software and/or spreadsheets
- Administrative and data collection systems navigation and maintenance
- Submit reimbursements and travel claims
- Use of Outlook including calendar, email client, OneDrive, and online Microsoft software
- Data entry
- In person, phone, and email communication with outside agencies (information gathering, booking trainings, connecting with services, etc.)
- Always maintain high level of confidentiality
- Digital and hardcopy file organization
- Remaining open minded and nonjudgmental, with a harm reduction and human rights perspective
- Provide supplies/materials and other needs to youth accessing POSSE as required
- Grant writing

Administrative tasks:

Some data collection and data entry, assist with project development, and report writing required. Candidates must be able to work well with diverse and marginalized youth populations including: all youth, 2SLGBTQIA+, First Nations, African Nova Scotians, new immigrants, people experiencing homelessness or housing insecurity, substance users, sexually exploited youth, people living with mental illness, sex workers, etc. The project engages youth with lived experience, to assist them with developing the skills needed to be peer support workers, and to engage with other youth struggling in their communities. In addition, this position will connect you with stakeholders, community partners, and the broader community. This position requires someone who works collaboratively with others, is motivated, works well independently, and is adaptable to work a variety of tasks. Candidates must be comfortable working with others and marginalized populations.

Qualifications:

- Diploma/graduate degree in related field (office administration diploma, business administration diploma, BBA, etc.) - or combination of work and education
- Significant applicable experience – minimum of 3 years of administrative support
- Comprehensive knowledge of Microsoft office is mandatory. This includes Word, Excel, and PowerPoint by creating and editing forms, minor statistics calculation, minor graphic design, and using formulas in excel
- Technologically proficient
- A strong understanding of harm reduction policies and practices
- Able to maintain confidentiality
- Strong ability to work meaningfully with youth
- Strong ability to work from a human rights, gender-based analysis, harm reduction, and anti-oppression lens
- Ability to work independently and in a team environment
- Ability to communicate effectively
- High level interpersonal skills
- Multi-tasking skills
- Sensitivity to various barriers experienced by marginalized populations
- Must have a valid driver's license and access to a car
- Work flexible hours
- Able to use/access to a phone and computer
- Strong organizational skills
- Required Vulnerable Sector Check & Child Abuse Registrar required
- Able to work independently
- Familiarity with general office tasks

Assets:

- Preference will be given to a qualified youth between the ages of 15-35
- First Aid, Mental Health First Aid, Mandt, and/or Healthy Relationships training
- Previous or current experience volunteering with POSSE is an asset
- Previous lived experience
- Facilitation experience

Application Deadline: January 18th 2024

Accessibility: While POSSE seeks to be an accessible employer, our current office space is inaccessible to folks with mobility concerns. There is a small set of stairs required to get into our office. The interior space is small, with several narrow pathways. The office also operates as a drop-in location for folks accessing harm reduction supplies, mental health support, housing support, food support, etc., and can, at times, be loud, busy, or distracting. POSSE can offer flexibility regarding other accessibility needs, and we encourage candidates to chat with our team about their individual needs.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel working within this job title.

The Mi’kmaw Native Friendship Centre is an equal opportunity employer; and complies with all fair employment practices laws. We are committed to providing a workplace free from unlawful discrimination and harassment and prohibit the same against employees, applicants, or other covered persons by co-workers, supervisors, managers, or third parties based on a person’s race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, ethnicity, genetic information, military service, political affiliation, marital status and pregnancy or other protected status.

The Mi’kmaw Native Friendship Centre (MNFC) and POSSE Project reserves the right to refuse all applications for employment. The MNFC will not assume any expenses related to this or any job application process included and not limited to travel, relocation, and application development.

Job Type: Full-time

Pay: $25.00 per hour