Administrative Assistant

Job Description/Job Duties:

We are looking for an energetic, personable candidate to join our dynamic team.

Reporting To: Office Manager

Duties:

- Provide overall administrative support to ensure efficient operations
- Assist customers in a professional and friendly manner
- Schedule appointments, organize meetings and record minutes when required
- Answer and direct phone calls, take messages, and respond to inquiries
- Manage incoming leads / requests
- Track employee time off
- Back up to management, re: complaints, benefits inquiries etc
- Accounts Receivable – Calls for collections and payment remittance
- Research and compile data for management as required
- Answer electronic inquires
- Type, proofread and distribute letters, reports and memos as required
- Maintain office supplies inventory and place orders when necessary
- Assist with project coordination and follow-up on action items
- Maintain a professional and satisfactory report with partners
- Register/Complete Precision Roofing and Shingle warranties
- Perform clerical duties such as general filing, photocopying, and scanning

Knowledge, Skills and Qualifications:

- Education: High school diploma

- Construction, Roofing/Siding knowledge considered an asset

- Positive and professional attitude

- Excellent written and verbal communication skills

- Strong organizational and time management skills

- Ability to work under pressure and meet deadlines

- Demonstrated ability to maintain confidentiality and handle sensitive information

- Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook)

- Demonstrated ability to work effectively in a team environment, and able to work independently and efficiently

- Proven reliability

Required experience:

1-3 years experience in an administrative office setting

Wage:

TBD, dependent on experience.

Job Types: Full-time, Contract
Contract length: 12-18 months

Schedule:

• Monday to Friday

Experience:

• customer service / receptionist: 2 years (preferred)

Work Location: In person

Application deadline: 2024-04-03