Administrative Assistant EWSWA (Temporary 12 months)

Who We Are:

The Essex-Windsor Solid Waste Authority (EWSWA) is the governmental agency charged with the responsibility of providing an economical and environmentally conscious integrated solid waste management system for the County of Essex and the City of Windsor. The mission of the EWSWA is to provide programs to manage the solid, non-hazardous waste generated in the County of Essex and the City of Windsor in an environmentally sound manner through processes which include, but are not necessarily limited to reduction, reuse, recycling, composting, and landfilling.

Day in the Life:

• Receive incoming calls, visitors and inquiries, provide information and direct as appropriate.
• Assist the Manager, Finance and Administration with records management such as data entry, reporting and online submissions.
• Bi-weekly payroll data entry.
• Process and distribute documents related to personnel activities such as attendance control forms, subsidy applications, new employees, change of status, etc.

• Compile monthly, annual and biannual Waste Diversion and Waste Disposal reports for internal management purposes and submission to the Environment Ministry.
• Coordinate information to respond to various agencies.
• Assist the EWSWA Managers with records management through Access database for Inventory related tasks (RFQs for inventory, data entry for deliveries, reporting & for budget preparation, etc.)
• Type correspondence, forms, and provide regular ongoing clerical support for the EWSWA. Manage electronic and hardcopy archiving.
• Support the EWSWA document management protocols and records management, destruction of records etc.
• Act as back up support for other EWSWA positions on an ongoing basis.
• Performs other duties as assigned.

What We Are Looking For:

• Must have a 2 Year College diploma in Office Administration-Executive, Accounting or related discipline.
• Must have 1-2 years of related experience.
• Strong proficiency in Microsoft Office programs (Excel, Word).
• Database administration experience (Microsoft Access).
• Working knowledge of bookkeeping and accounting methods and tasks.
• Must possess excellent communication (verbal and written), organizational and interpersonal skills;
• Experience with Ontario’s accessibility laws and standards as they apply to written correspondence and report writing.

• Must possess and maintain a valid Class “G” Ontario driver’s license and have access to a personal vehicle for work related purposes (travel within Windsor and/or the County of Essex is required).
• Must provide a Police Information Check (PIC) document.

Hours of Work:

The full-time paid hours of work shall be forty (35) hours per week as scheduled, Monday through Friday between the hours of 9:00 a.m. and 4:30 p.m., including a one-half (½) hour paid lunch.

What We Are Offering:

$30.40 to $35.56 per hour, 35 hours per week, CUPE 2974.1 Band 8

Application Process:

Qualified applicants are invited to apply online at the Career Opportunities section of our website at www.countyofessex.ca by the posting deadline. Due to the volume of applicants, only selected applicants will be contacted.
EWSWA embraces diversity and inclusion in our workforce and workplace. We are committed to building inclusive teams and an equitable environment for people to be themselves. We encourage applications from all qualified candidates and will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process. The County of Essex assists with the recruitment process and administers Human Resource functions on behalf of EWSWA.
Please let us know of any accommodations through hr@countyofessex.ca. Information received relating to accommodation will be addressed confidentially. This information can be made available in alternate formats upon request.
Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used for the purpose of this employment opportunity only.

0xFlr1Vi2b