Administrative Assistant

This position requires the ability to anticipate needs, think critically, work independently, and offer solutions to problems with a high level of professionalism and confidentiality.

• Support 5 Senior Leadership Team members with upcoming commitments and responsibilities, following up appropriately; anticipate needs in advance of meetings, conferences, etc.
• Undertake a broad range of administrative tasks: design and produce documents, reports, and presentations; proofread and edit documents; collect and prepare information for meetings; compose and prepare correspondence; maintain orderly files/archives of all essential documents.
• Effectively manage schedule and calendar details, prioritize open action items and pro-actively resolve scheduling conflicts. This includes organizing and coordinating meetings, including virtual and phone meetings, managing, and tracking invitations, coordinating agendas, and facilitating communication.
• Act as a back-up for reception when needed
• Manage incoming correspondence by redirecting and responding as required.
• Arrange travel plans, itineraries, and agendas as needed.
• Reconcile expenses and prepare expense/travel reports for approval.
• Maintain a high level of professionalism and confidentiality in all activities.

• Undergraduate degree required.
• Minimum 5 years’ experience in an Administrative Assistant or similar role.
• Excellent time management skills and ability to prioritize tasks and projects with a sense of urgency and sound judgement.
• Able to think critically.
• Effective problem solver.
• Expert knowledge of Microsoft Office Suite.
• Strong organizational skills and meticulous attention to detail.
• Exceptional communication skills, both verbal and written.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, faculty and external partners.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Strong interpersonal skills and the ability to build relationships with all stakeholders.
• Strong customer service orientation.

We provide a transformative, accessible and flexible higher education environment, our team shares a passion for learning, teaching, and growing. We nurture an inclusive, supportive, and diverse work environment throughout our three campus locations.

• Health Benefits
• Dental Coverage
• Retirement Savings Plan
• Competitive Salary
• Fun, competitive, and challenging work environment
• Incentives and rewards
• Career growth
• Free Tuition for all Yorkville University Programs
• Employee and Family Assistance Program

• An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools, and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current, and be future-forward.
• The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students- from mentorship to teaching, from creative outlets to analytical ones.
• A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity, and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access.
• The opportunity to grow with access to free courses, certifications, and programs - right up to our Doctorate offerings.
• An appreciation for the insights and skills you bring to work with a competitive salary and comprehensive benefits, including a wide breadth of wellness services, and a work-life balance.