Administrative Assistant - Office

Responsibilities

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Supervise office and volunteer staff
• Plan and control budget and expenditures
• Perform basic bookkeeping tasks
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
• Work with minimal supervision
• Perform data entry
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• MS Office
• MS Windows
• Electronic mail

Area of specialization

• Correspondence
• Reports and records
• Invoices

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Adaptability
• Quick learner
• Time management

Benefits

Health benefits

• Health care plan