Administrative Assistant /Receptionist

We are looking for an individual who can follow office procedures and supports the sales team by carrying out common office duties. The person maintains a positive and friendly attitude by acting as the first line of contact to visitors, customers, and vendors in person, by email, and via telephone. You will be in charge of answering phones, assigning projects that are out for tender, creating submittal shop drawings and assisting with miscellaneous duties such as order entry, updating reports, shipping/receiving etc.

• Manage day-to-day email – Assigning quote requests and preparing project files for Inside Sales Team
• Offer administrative support to internal staff daily needs
• Filter and curate pertinent and key information required to quote projects
• Able to quickly understand technical data such as specifications, lighting schedules, electrical plans, etc.
• Monitor various bid sites to identify and assign projects out for tender
• Data entry: update various reports; job tracking, performance report and other internal documents in software
• Handle all shipping and receiving needs
• Booking lunches, travel, meetings, manufacturer visits, etc.
• Organise and keep track of samples
• Regular upkeep of office space, filling, sample room, etc.

Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills. Ability to Multitask

Job Types: Full-time, Permanent

Salary: $45,000.00-$50,000.00 per year

Benefits:

• Extended health care
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Education:

• DCS / DEC (required)

Language:

• French (required)

Work Location: In person

Expected start date: 2024-04-15