Administrative Assistant - Recruitment And Onboarding

Provide on-going administrative support services required to maintain the day-to-day administration within the Recruitment and Onboarding work program such areas as correspondence production, meeting arrangements, mail processing, time management scheduling, information management and general office support

Correspondence: Produce or process correspondence covering a broad array of routine and confidential subject matter including reports, statistical data, submissions for approval of budgets, human resource material, staff salary and performance assessments/appraisals as well as items for negotiations, bargaining strategies, management positions on joint union/society items etc., response to criticisms and complaints, general administration ensuring confidentiality of same.

Meetings: As requested by Supervisor, or other departmental staff, make all necessary arrangements for meetings including the preparation of agenda, acquiring of meeting room, arranging for audio-visual or other equipment, preparing and issuing meeting notices etc. May be required to attend meetings with Supervisor to either provide administrative support or to act as a recording secretary. b) Ascertain agenda items for scheduled meetings by canvassing staff who normally have input to such meetings and otherwise assist Supervisor or others in developing the agenda. Attempt to ensure that persons having specific input to planned meetings will be present and make alternative arrangements when problems develop. Where required, ensure that a quorum of committee members will be in attendance at meeting.

Information Maintenance: Establish and maintain physical and electronic records, complying with appropriate retention schedules. Arrange for obsoleting of records in accordance with the retention schedule and for off-site storage or destruction, consistent with OPG policies.

Administrative Support: Receive and process information received from others in the form of periodic routine reports, administrative forms or other routine format covering a broad array of subject matter.

Other duties as assigned.

Bachelor’s Degree in Human Resources or a related field.

Ability to work effectively and efficiently in a flexible hybrid office environment.

2+ years of experience working in a support function within a Human Resources department.

Requires a comprehensive knowledge of office practice including the operation of various standard office equipment.

Requires proficiency in English grammar and sentence structure, as necessary, to prepare concise and effective correspondence, reports etc.

Requires knowledge of the basic operating principles of computers as they relate to information processing, e.g., word processing, electronic mail, graphics, spreadsheets etc.

Requires knowledge of arithmetic as necessary to carry out summarization, percent calculation and other similar arithmetical functions.

Requires knowledge of basic statistical methods and formats and associated graphs such as pie and bar graphs. Requires proficiency in keyboard operation

Exceptional range of opportunities province-wide

Long-term career growth and development opportunities

Electricity is vital to the province and OPG’s clean electricity is helping decarbonize other sectors.

We care about the safety and the well-being of our employees. It is our utmost priority.

A supportive work environment where you can be your best every day.

Opportunities to stretch and develop.

Offer different ways for you to give back to communities where we operate.

Partner with Indigenous communities and support local businesses.

We support employment equity, diversity and inclusion.