Administrative Assistant (Temporary)

Marina Point Village is currently seeking a professional, energetic, highly organized and dedicated Administrative Assistant to join it's Senior Leadership Team in a temporary full-time capacity.

Reports to: Administrator

Qualifications:

· Administrative or Executive Assistant Certificate, Office or Business Administration Diploma or equivalent is an asset.

· Minimum of three years experience in an administrative position is required.

· Experience or background in Hospitality and Sales is an asset.

· Previous employment in a health care facility is an asset.

· Excellent working knowledge of all Microsoft Office applications is required.

· Initiative, good judgment and leadership abilities.

· Good communication skills; both oral and written.

· Willing to actively pursue personal and professional development.

· Excellent organizational, multitasking and team working skills are required. Must be able to coordinate all aspects of the residence.

· Compassion, patience and an affinity for an older adult population is required.

· Bilingualism (English/French) is considered an asset.

· Familiarity with or willing to become familiar with the standards set out in the Retirement Homes Act, 2010 (RHA) and the function of the Retirement Homes Regulatory Authority (RHRA).

· Free of communicable diseases.

• A valid criminal record check with vulnerable sector screening dated within 6 months must be provided as well as a negative 2 Step TB test prior to start.
• Must be able to work weekends.

Responsibilities & Tasks:

· Provide full administrative support for the Administrator and Senior Leadership Team (SLT) members.

· Provide initial face-to-face and telephone contact with visitors. Provide direction to visitors and callers and/or notify the appropriate people as required.

· Provide personal and telephone contact with residents/tenants. Attend to the needs of the residents/tenants and/or notify the appropriate people as required.

· Complete administrative resident and staff documents as directed.

· Complete resident orientation and interviews as directed.

· When needed assist in the dining room by serving beverages and tending to resident requests.

· Maintain confidentiality of all financial, personnel and resident/tenant data.

· Be knowledgeable of and practice facility’s fire and safety programs.

· Maintain accounting records in the facility as required by Autumnwood.

· Prepare and submit payroll information to Autumnwood for the accurate processing of wages and salaries for all staff.

· When necessary, conduct facility tours for prospective residents/tenants and their families.

· Assist all staff as required.

· Work as a vital, contributing member of the team with all personnel.

· Follow Autumnwood policies and procedures.

· Complete all other duties as assigned.

Salary to commensurate with experience. This is a Non-Unionized position at Marina Point.

Job Types: Full-time, Fixed term contract

Salary: $20.00-$22.00 per hour

Expected hours: 37.5 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person