Administrative Assistant To The Manager Membership Administration

Branch: Finance Branch
Section: Membership Administration
Employment Type: Indeterminate
Position Linguistic Designation: Bilingual (English, French)
Position Global Linguistic Level: C1
Job Band: Band 7
Salary: $75,782 - $85,291 + $1,763.31 Bilingual Allowance
Union: AEU II Alliance Employees Union
Location: Ottawa Headquarters
Search Area: Internal; Membership; Public
Closing Date: 03/14/2024
PURPOSE OF POSITION

Under the direction of the Manager the incumbent provides administrative support to the Manager and to theMembership Administration Section as a whole. Provides and maintains the coordination for all administrative aspects of the Membership Administration office while carrying out a wide variety of administrative, secretarial and membership related responsibilities.

QUALIFICATIONS

Education/Experience

The candidate for this position requires general administrative and secretarial knowledge and ability associated with successful completion of business and/or secretarial training, or equivalent, normally acquired through several years of experience in providing secretarial and administrative services relevant to the duties of the position.

Knowledge

• proficiency in the use of a personal computer in a Windows environment, and more specifically demonstrated ability to work with: Word (intermediate to advance level); Excel or other spreadsheet software (intermediate level); Access or other database software (intermediate level); and experience with an e-mail software;
• good knowledge of filing systems, both manual and computerized;
• Second language skills as per the Common European Framework of Reference for Languages (CEFR) level indicated above
• high degree of initiative and good judgment;
• demonstrated ability to work cooperatively with others, good interpersonal skills;
• good knowledge of the organization, functions, and policies of the PSAC;
• understanding and commitment to trade union and equity principles

Abilities

• ability to apply mathematical formulas into the calculation of union dues ;
• ability to prepare draft letters and effectively type, transcribe and edit documents for the signature of the Supervisor;
• ability to independently organize, plan and determine work priorities in order to meet strict deadlines, in an environment with multiple and competing priorities;

Personal suitability

A full job description is available upon request.

NOTES:
#INDHP

The Public Service Alliance of Canada is committed to achieving and maintaining a representative workforce that ensures the full participation and advancement of traditionally under-represented groups. Applications are encouraged from equity groups including women, racially visible persons, Indigenous peoples, persons with disabilities, lesbian, gay, bisexual, transgender, queer/questioning, and two-spirit (LGBTQ2+) persons.
Accommodations are available on request for candidates taking part in the selection process. For accommodation needs or to obtain a copy of the documents in alternate format, please email hractionrh@psac-afpc.com.

Job Types: Full-time, Permanent

Salary: $75,782.00-$85,291.00 per year

Work Location: In person