Administrative Assistant

About us

Based out of the Oakville office and reporting to the Manager of Administration, the incumbent is responsible for supporting day to day operations, management, and administrative activities in the Chairman’s office.

Major Responsibilities of Position

• Providing direct support to the Manager of Administration and Director of Administration, ensuring all administrative and communication tasks are completed.
• Providing administrative support for the North American headquarter office, including:
• Managing and maintaining the office space, including general cleanliness and organization when needed.
• Managing company and office properties, including company cars, company housing, facilities etc.
• Organizing and coordinating external and internal meetings and events, including arranging logistics, preparing agendas, and following up on action items.
• Acting as a liaison between executives and other employees, customers, clients, and stakeholders.
• Answering the phone for internal and external contacts.
• Supporting the coordination and management of administrative tasks between various client groups within the global organization.
• Handling confidential information: be privy to sensitive and confidential information, and must maintain discretion and confidentiality at all times.
• Other responsibilities as required, including special projects as they arise.
• Candidate must possess a valid G driver’s license as this position will require some driving.

Educational and Certification Background

• Post-Secondary education in Administration or Business
• 0-2 years administration experience
• Strong computer skills, particularly in Microsoft Office Suite and other administrative software
• Excellent communication skills and fluency in English and Mandarin required
• Ability to drive company vehicle (G license)

Job Types: Full-time, Permanent

Salary: $45,000.00-$50,000.00 per year

Benefits:

• Extended health care
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Language:

• Mandarin (required)
• English (required)

Licence/Certification:

• Class G Licence (required)

Work Location: In person