Administrative Assistant

About Us:

Tophat HR is a boutique consulting firm- We are an expert in tailored and comprehensive human resources consulting & management services.

Position Overview :

As the Administrative Assistant, you will serve as the right-hand person to the CEO, develop and implement efficient systems, processes, and documentation strategies to support the executive office. You will play a pivotal role in enhancing organizational efficiency, streamlining processes, and facilitating effective communication both internally and externally.

Key Responsibilities:

• Assist in the creation and documentation of standard operating procedures (SOPs), processes, and systems to optimize workflow and enhance productivity.
• Develop and maintain organized files, databases, and flowcharts to ensure easy access to information and resources.
• Act as a representative of the CEO, networking on their behalf, contacting and approaching potential partners, and expanding the company's network.
• Present the CEO and the company professionally in various settings, including meetings, events, and conferences.
• Support the CEO in communication tasks, including drafting emails, preparing presentations, and managing schedules to maximize efficiency and time management.

Requirements:

• Minimum of 2 years of experience as an Administrative Assistant or in a relevant position, preferably in a fast-paced environment.
• Proactive and self-motivated individual with a "go-getter" attitude and a passion for contributing to the success of the organization.
• Exceptional organizational skills with a keen attention to detail and the ability to manage multiple tasks simultaneously.
• Proficiency in creating and documenting systems, processes, and SOPs to ensure consistency and efficiency.
• Excellent communication skills, both written and verbal, with the ability to represent the CEO and the company professionally.
• Strong interpersonal skills with the ability to build and maintain relationships with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

We believe that diversity is key to building high-performing teams, and creating an inclusive work environment is our priority. We are an equal opportunity employer and we welcome people of diverse backgrounds, perspectives, and skills. We will work with applicants to provide accommodations at any stage of the hiring process.

Job Types: Full-time, Permanent

Salary: $50,000.00-$55,000.00 per year

Benefits:

• Company events
• Extended health care
• On-site parking
• Paid time off
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application question(s):

• Please share your LinkedIn profile here if possible.

Work Location: Hybrid remote in Markham, ON

Application deadline: 2024-02-18