Administrative Assistant

Do you take pride in your organizational and administrative skills? Do you thrive in a fast paced environment? If so, we want to hear from you!
We are looking for a motivated professional to join our team, and provide administrative support to the Primary Health Care Branch.
NOTE:
The successful candidate will have the ability to choose to work out of either of the posted locations.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

Your role will include:
• Arranging appointments, meetings and travel itineraries
• Managing office and unit work flow
• Receiving, prioritizing and responding to incoming calls
• Composing correspondence and preparing reports
• Maintaining the office action request system (receiving, logging, assigning and following up on requests)
• Logging and tracking correspondence, and assisting in the coordination of briefing note requests

How do I qualify?

Mandatory:

• Typing of 40 words per minute

Your essential skills will include:

• Proven administrative skills and the ability to manage action request systems, filing and bring forward systems
• Effective verbal communication skills
• Demonstrated writing skills to compose correspondence and communicate in writing
• People skills to interact effectively, using tact and diplomacy
• Organizational skills to manage work flow, establish and meet priorities and deadlines
• Analytical skills to assess issues and engage in problem-solving.

Your knowledge and abilities will include:

• The ability to exercise sound judgment and work independently when required
• Proficiency in word processing, spreadsheet, databases, presentation graphics and email software
• Demonstrated ability to compile statistics, prepare reports, graphs and presentation materials.