Administrative/Payroll assistant

About us

Compassionate Heart Home Care is a locally owned home care company that delivers in-home care services to clients in Northumberland and surrounding areas. Our mission is to deliver excellent home care services that enable seniors to live their best lives at home. As an organization, our core values include:

1. Compassion: Listen always, speak with kindness and be ready to help. We expect all our caregivers and nurses to provide compassionate care to our clients. As an organization we treat our staff with respect, provide ongoing support and attend to their individual needs.

2. Commitment to Integrity: We value honesty and consistently adhere to principles of professionalism.

3. Client and Family Centered: Our clients come first. We customize our care plans to ensure that we meet and exceed our clients care needs.

Our work environment includes:

• Modern office setting
• Growth opportunities
• Flexible working hours
• On-the-job training
• Safe work environment
• Casual work attire

We are looking for a Administrative/Payroll Assistant to join our team. The successful candidate will be responsible for providing excellent customer service, answering phones, scheduling appointments, filing paperwork, and other administrative tasks. The ideal candidate will have excellent communication skills, be highly organized, and have the ability to multitask in a fast-paced environment. We are looking for someone who is friendly, professional, and has a positive attitude.

Responsibilities:

• Complete correspondence including letter writing and text editing
• Prepare reports and documents as requested
• Handle, screen and redirect incoming phone calls
• Handle incoming and outgoing mail and couriers as well as maintaining mailing lists and databases
• Process full-cycle biweekly payroll
• Ensure all payroll data and reports are accurate and up to date
• Assist with year-end reconciliations
• Set up new employee profiles
• Arrange appointments and meetings
• Provide ongoing support to external business associates and clients as directed
• Assist with the writing and editing of contractual agreements and Requests for Proposals
• Transcribe and distribute meeting minutes
• Assist in the development of materials for presentations to current and potential clients
• Participate in ongoing internal and/or external continuing education activities
• Adhere to Compassionate Heart Home Care Policies and Procedures
• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System
• Participates in proactive Health & Safety activities while performing all duties. Responsible for notifying immediate Supervisor of any Health & Safety risks or concerns
• Maintains confidentiality of client and corporate information and discusses it only with the appropriate Compassionate Heart Home Care personnel
• Additional tasks as required

Job Types: Full-time, Permanent

Salary: $23.00-$25.00 per hour

Benefits:

• Casual dress

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Language:

• English (required)

Work Location: In person

Application deadline: 2023-06-16