Admissions Officer

Under the direction of the Manager, Admissions, the Admissions Officer (AO) is responsible for the processing of post-secondary program applications (domestic and international), internal applications (government funded initiatives such as SAO and Second Career, etc.), and upper semester applications.

It is the AO’s responsibility to ensure a smooth application/admission/conversion/registration process for applicants/students, beginning with the applicant/student’s initial contact with the college to their seat in the classroom.

Processes and assesses documentation for the admission of all students. Ensures that applicant and student information is up to date and accurate at each stage of the admissions process. Is the key point of contact for applicants with respect to their admission to the College and students with respect to their admission when changing programs. Advises applicants and students regarding admissions processes and policies including minimum admission requirements.

The AO must demonstrate strong communication and customer service skills in dealing with internal and external contacts. This position is an important “front end” support for the college’s enrolment management plan and has a significant impact on enrolment, retention and college finances.

Please Note: This position is temporary full-time for eighteen (18) months starting in March 2024. This position is designated as on campus 100% of the time.

For More Information:
For a complete job description, please refer to the document found here: Job Description
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¿What We Are Looking For:
Completion of a 2-year diploma/degree in Business/Office Administration, plus a minimum of three (3) years of recent, practical, related experience working in an academic environment, including:

• Demonstrated excellence in customer service, human relations and communication skills (oral and written), interacting with students from varying social, academic, economic and cultural backgrounds with empathy and tact.
• Experience dealing with sensitive and confidential information with a high level of personal integrity, referring to related policies and FIPPA.
• Excellent analytical and creative problem-solving skills, with experience resolving a diverse range of problems on a daily basis
• Demonstrated ability to develop and recommend creative solutions to address student needs and support student success.
• Experience working independently, in a team environment, including strong planning and coordination skills with the experience independently prioritizing own work assignments to meet regular deadlines, and multi-task while paying particular attention to detail and accuracy
• Experience using word processing, data base, email, spreadsheet applications and internet
• Must possess strong communications and interpersonal skills and demonstrated ability to exercise good judgement when making decisions and communicating decisions. Experience interpreting information, policies and procedures; providing clear explanations to secure understanding.
• Strong knowledge of Microsoft Word, Excel, Email, and other office software applications as well as previous experience using software for both admission and records functions;
• Demonstrated assessment and verification skills as they relate to records management, including a keen attention to detail.
Experience related to assessment of academic documentation from differing educational institutions and systems both domestic and international.

Please Note – Support

Internal candidates will receive first consideration in accordance with our Support Staff Collective Agreement during the internal posting period of five (5) days. Only candidates selected for an interview will be contacted.

How To Apply
Internal Candidates can apply by going here: My Self Service > Recruiting > Careers or My Campus > Career Opportunities
External candidate can apply by visiting our website: http://www.FlemingCollege.ca/Careers.

Equity, Diversity & Inclusion
Fleming College is committed to building diverse, equitable, inclusive, and accessible learning and working environments. We welcome those who would contribute to the further diversification of our Staff, our Faculty and our Administration including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.

We believe in and promote the rights of all persons with disabilities and commit to ensuring accommodations available throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform our Human Resources staff of the nature of any accommodation(s) that you may require to ensure your equal participation. To obtain a copy of this document in another format please e-mail HR@flemingcollege.ca.