Ap Coordinator

POSITION: Account Payable Coordinator

Join Livingston and be a key part of the rapidly expanding global logistics industry! Join Livingston and grow your career in the constantly changing world of international trade. Livingston is a market leader offering customs brokerage, international trade consulting, compliance and freight forwarding services around the world. Livingston has over 3,000 employees at more than 90 key border crossings, seaports, airports and other strategic locations in North America, Europe and Asia.

Our fast-paced and collaborative environment offers you the opportunity to work closely with cross functional industry leaders, receive recognition for achievements and develop your expertise in the complex and evolving world of trade. Learn how you can make an impact at Livingston.

Job Type: Full Time

JOB SUMMARY

The Account Payable Coordinator handles high volume intercompany matching and produces complex freight transaction reports and follows up on outstanding issues to ensure they are rectified in a timely fashion. The coordinator may also process vendor payments when necessary.

KEY DUTIES & RESPONSIBILITIES

• Reconcile, match and work with operations on intercompany transactions so items are cleared regularly.
• Prepare and distribute unbilled freight transaction reports, and follow-up with operations to resolve.
• Perform some activities of processing freight payables, including:
• Match invoice with appropriate documents;
• Review and verify invoice payment information in appropriate system
• Confirm and/or obtain approval(s) for invoices;

• Handle queries regarding invoice, payments, credits, etc. Escalate complex issues or queries to Supervisor, Freight Payable.
• Investigate discrepancies of invoice or billing. Address and resolve the discrepancy. Escalate issues to Supervisor, Freight Payable.
• Perform clerical duties such as filing, answering telephones, photocopying, faxing, etc.
• Perform other related duties as assigned by management.
• Adhere to established policies and procedures.

KNOWLEDGE & SKILLS

• Excellent communication (oral and written) and interpersonal skills
• Excellent analytical and problem-solving skills
• Excellent organizational skills as well as the ability to set and manage priorities to meet all deadlines
• Ability to handle stressful situation with diplomacy and tact
• Advanced Excel skills, including pivot tables
• Working knowledge of enterprise resource planning system (CODA) would be an asset

WORK EXPERIENCE – MINIMUM REQUIRED

1 year of experience

EDUCATION

Required: Associates Degree or post-secondary education

Livingston is committed to diversity, equity and inclusion. We actively recruit individuals from diverse backgrounds and foster an inclusive culture where you can feel empowered to share your ideas while treated with dignity and respect. Livingston is an equal opportunity employer and does not discriminate based on race, religion, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Accommodations are available for our employees, as well as, applicants throughout the recruitment process.

Job Types: Full-time, Permanent

Salary: $20.00-$22.00 per hour

Expected hours: 37.5 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus pay
• Overtime pay

Ability to commute/relocate:

• Fort Erie, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounts payable: 1 year (preferred)

Work Location: In person