Beauty Administrative Assistant

Our client specializes in wellness, medical aesthetics, and offers the latest trends in cosmetic procedures in order to support clients in achieving their beautification goals. They provide a high-end experience pampering their clients with a skin and body experience. Some of the services offered include botox, belkyra, dermal fillers, microneedling, glow skin treatment, facials, laser hair removal, and numerous other services.
They are looking for an Administrative Assistant to join their Toronto office. This position will be working closely with the Clinic Manager in supporting the customer service, inside sales, and administrative responsibilities within the Toronto clinic. Organization ability and strong people communication skills, along with an interest in beauty products is a must!
Salary:
$18.00 - $20.00 per hour to start
Wage increase of $1.00 to $2.00 per hour after 3 months
Hours of Work:
Monday, Wednesday to Saturday, 10:00am to 7:00pm (Full-Time)
Responsibilities

• Responsibility to assist with overall efficient operations of the office.
• Opening the clinic and getting clients settled in the treatment rooms.
• As the first point of contact, greeting and assisting customers as they call or enter the clinic.
• Assisting the Clinic Manager with day-to-day administrative duties.
• Assisting the Clinic Manager with marketing and contacting leads and inquiries.
• Booking in new clients with inside sales activities. Promoting treatments to clients on their first inquiry and booking consultations.
• Organizing and rescheduling appointment logs.
• Confirming appointments 1-2 days before booking time.
• Following up with clients within 24-48 hours after their treatment to ensure satisfaction.
• Daily use of CRM system to check clients in and out.
• Answer phone calls and provide basic information. Redirect call as appropriate. Taking clear and concise messages.
• Keep the reception area organized.
• Assist the team with flipping rooms once used to get ready for the next clients (sanitizing, organization, etc)
• Assist the nurses on getting clients ready for treatments (i.e. applying numbing cream, getting consent forms filled out).
  

Requirements

• Similar experience working in either reception or administration is an asset.
• Interest and/or personal knowledge and enthusiasm around beauty products is a must.
• Inside sales related experience is an asset.
• Great communication skills with positive/friendly energy are key.
• Must have proficient organization and computer skills.
• A high level of attention to detail is needed.
• Professionalism and respect of confidentiality.
• Reliability and dependability is a must.
• Ability to work well under pressure.
  

Benefits

• Small office with a strong team-based collaborative environment.
• Stable and quickly growing environment.
• Option for either working as an Independent Contractor or Employee.
• Wage increases after 3 months.
  

If you are a highly proficient, proactive, and professional Administrative Assistant, this could be the role for you. CLICK APPLY below to learn more!
We thank all who apply for this position. We commit to "communicate quickly, communicate often, and communicate well". All applicants will be contacted within 5 business days.
We value diversity!! We recruit, hire, and promote, both internally and to our clients, without regard to race, national or ethic origin, colour, age, religion, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics or disability. Accommodations are available for candidates during all aspects of the selection process. IND1