Budget & Financial Analyst Business Mgmt

Job ID: 45066
Job Category: Finance, Accounting & Purchasing
Division & Section: Corporate Real Estate Management, Business Management
Work Location: Metro Hall, 55 John Street
Job Type & Duration: Full-time, Temporary (24 months) Vacancy
Salary: $86,500 - $108,459
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 04-APR-2024 to 18-APR-2024
Job Summary:
To consolidate and analyze the Corporate Real Estate Management Divisional Operating and Capital Budget and coordinates a full range of financial and administrative services to the Corporate Services area, including providing strategic financial advice to management, the review of actual financial transactions and variance reporting.
Major Responsibilities:

• Provides input in the development of the division's annual budget utilizing information on operational requirements, staffing requirements, known pressures and required adjustments; assists management in the administration of assigned budget; provides sound advice, guidance and analytical services regarding budget and financial issues; ensures that expenditures are controlled and maintained within approved budget limitations by analyzing financial data.
• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Prepares financial statements and expenditure reports i.e. capital expenditure reports,variance reports, property reports, Council initiated special projects expenditure reports, and reserve fund schedules and submits as requested to Senior Management.
• Prepares tenant recovery reconciliations, annual statement of recoverable operating costs and realty taxes for a portfolio of properties.
• Prepares, analysis and monitoring of division's Operating and Capital budget for the Corporate Real Estate Management divisions.
• Participates in strategic complement planning including the staff complement and provides advice regarding sensitive and confidential labour relations matters such as labour disruptions and expansion and contraction of complement.
• Analyzes budget submissions for conformance to corporate policy and rules, performs comparison with prior year and identifies issues.
• Prepares and analyzes the divisional budget including monitoring of program expenditures, staffing and revenues.
• Performs analysis and investigation of budget variances for the division; highlights to management relevant financial issues with strategic and operational impacts, and recommends options toward resolution of issues.
• Monitors in-year operating and capital budget adjustments and position adjustments.
• Participates in the implementation of divisional and corporate budget and financial control systems, accounting and financial monitoring policies and procedures to ensure data integrity and effective cost centre management.
• Ensures compliance with and a thorough understanding of corporate and divisional policies, procedures and guidelines, and City by-laws.
• Cultivates effective working relations, represents the division and consults with internal and external stakeholders, other divisions and members of the public programs, services and in cross-divisional strategic planning and activities.
• Makes recommendations on opportunities for efficiencies and savings, and prepares budget reduction scenarios involving operational or labour relations issues.
• Develops and prepares financial reports to advise senior management on the financial status of various operating budget items for strategic decision making at the cluster level.
• Coordinates the preparation of monthly variance forecasts and the review of budget information for the Internal Corporate Services cluster; and reports on explanations of variance from budget.

Key Qualifications:

Post-secondary education in a relevant discipline related to the job function (e.g. Accounting, Financial Management or Business Administration) or the equivalent combination of education and experience. Possession of a Chartered Professional Accountant (CPA) designation would be considered an asset.

Considerable experience in financial analysis and forecasting, budget formulation, financial planning, financial controls, as well as preparing a variety of financial performance reports, briefing notes and presentations explaining and supporting analysis and recommendations.

Considerable experience extracting, organizing and analyzing large amounts of data from MS Excel. Databases and financial management systems such as SAP for the purpose of transforming data into information for management decision-making.

Experience working with computer applications (e.g. SAP, MS Office Suite) that pertain to financial and accounting systems, processes, analysis and system controls.

Analytical, conflict resolution and problem-solving skills, with the ability to develop.

Recommend and implement effective solutions.

Ability to conduct research or analysis with the ability to summarize quantitative and qualitative information.

Ability to communicate effectively, including highly developed writing, presentation and verbal communication skills.

Ability to take imitative and work independently as well as work in a team environment managing multiple tasks under pressure, and to produce results within tight timeframes.

Ability to support the Toronto Public values to ensure a culture that champions equity, diversity and respectful workplaces.

Excellent interpersonal skills with the ability to establish effective working relationships with staff, internal and external clients.

Sound knowledge of accounting principles, maintenance of general and subsidiary ledgers, deployment of control accounts, reconciliation of accounts and Generally Accepted Accounting Practices (GAAP).

Sound judgment and the ability to handle matters of a confidential or sensitive nature.

Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to employment equity.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City's Hiring Policies and Accommodation Process.