Building & Maintenance Manager

Job description

Action Line Housing Society – Seton Villa:

Within the community of Seton Villa, residents are encouraged to maintain their independence in a supportive and assisted living housing environment for as long as possible with assistance provided only as required.

Position Summary:

The Manager of Building Operations and Maintenance is a hands-on position overseeing all aspects of Seton Villa campus maintenance – mechanical, ventilation, plumbing, heating, air conditioning, fire safety/suppression and electrical systems. The Manager of Building Operations and Maintenance provides direct management and supervision of the maintenance worker(s) and janitor involved in the maintenance and repairs of the building, equipment, and the care and cleaning of the building and grounds.. This position will be responsible for the procurement of service contracts under the supervision of the EOO of all contractors

Qualifications:

· Certificate in Facilities Management or a related building construction field

· Minimum of 3 years of progressive experience in supervision of staff and building maintenance and operations

· General understanding of aging process and how environment affects independence and function

· Solid understanding of plumbing, carpentry, mechanical, HVAC systems and electrical systems

· Excellent Leadership and interpersonal skills

· Customer service focussed

· Excellent written and oral communication skills

· Strong knowledge and skills in budget development, monitoring and management

Proficient in Microsoft Office ( Teams)

Supervisor: Executive Operations Officer

Duties & Responsibilities:

· Supervises and leads all building maintenance, janitor, processes and operations

· Track expenses, budget for building maintenance

· Maintain all equipment to ensure safe and effective equipment operation

· Create and implement maintenance procedures

· Conduct regular inspections of the facility to detect and pro-actively resolve problems

· Plan and manage all repair and installation projects

· Ensure all department staff are adhering to established safety policies and procedures

· Assign repair schedules and evaluate repair cost estimates

· Document and prepare maintenance logs and maintenance reports as required

· Develop accurate scope of work for vendor procurement

· Lead the hiring process and performance management of maintenance, janitor

· Ensure all maintenance work activities are in compliance with regulations and WorkSafe BC requirements

· Allocate work, schedule and supervise work for maintenance and janitor staff

· Administer procurement and fiscal management of activities which may include: request for proposals, contracts for maintenance related work including the trades, mechanical; reviewing purchase orders; obtaining price quotes and bids

· Using sound project management practices, oversee any renovations or capital investments

· Trouble-shoots and responds to issues as needed regarding operational aspects of the facility such as HVAC issues, fire alarm malfunctions, elevator malfunctions, electrical outages, plumbing issues, water leaks

· Updates and maintains list of equipment (equipment inventory) including equipment life cycle and replacement costs

· Monitors and oversees the work of external contractors to ensure terms of contract agreements are met and work is completed to a satisfactory level

· Analyze maintenance processes and make recommendations for improvement

COMPETENCIES

Achievement Orientated

• Works with the Executive Operations Officer, Executive Director on new methods to improve performance through building on past experience or seeking new ideas in the industry. Commits significant resources or time to improve performance.

Information Seeking

• Makes systematic effort over time to obtain best practice data or relevant research

Innovative

• Supports the change process by communicating the needs and vision of the future, by identifying and removing barriers, and assisting others.

Sound Judgement and decision-making

• Is able to analyse the problem at hand and resolve the problem effectively and efficiently with the needs and best interests of the Organization in mind.

Builds Partnerships

• Generates organizational excitement, enthusiasm and commitment. Demonstrates knowledge of the vision and initiatives and inspires and persuades others to support initiatives and take action. Models excellent customer service principles.

Conceptual Thinker

• Identifies key issues in complex situations. Identifies problems and situations not obvious to others and not learned from previous education or experience.

Acquires and Distributes Expertise

• Translates knowledge into effective results. Offers personal expertise to improve performance, or resolve the technical problems of others.

Flexibility/Adaptability

• Recognizes the validity of the perspectives of others. Ability to adapt and work effectively with a variety of situations, individuals and groups. Adapts actions to accomplish objectives. Manages change effectively. Adapts tactics by changing own behaviour to suit the situation.

Self-Control

• Controls strong emotions or others stress and takes action to respond constructively to the source of the problem. In very stressful situations, calms others as well as controlling own emotions.

Interpersonal Understanding

• Understands underlying problems, behaviours, concerns, and cultural differences.

Teamwork and Cooperation

• Exemplary communication skills; coaches, mentors, motivates and empowers.

Job Type: Permanent

Salary Range: $65,000-$75,000, commensurate with experience

Expected hours: 37.5 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Ability to Commute:

• Burnaby, BC V5C 1M2 (required)

Work Location: In person

Job Types: Full-time, Permanent

Salary: $65,000.00-$75,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Facilities maintenance: 3 years (required)
• Supervisory: 2 years (preferred)

Licence/Certification:

• Certified Facility Manager or related field (preferred)

Work Location: In person

Application deadline: 2024-02-23