Coordinator, Records Management

The District Municipality of Muskoka is currently recruiting for a
Coordinator, Records Management
The District

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion.

The Opportunity

The Coordinator, Records Management is responsible for the implementation, maintenance and training of the
corporate Records Management system using The Ontario Municipal Records Management System
(TOMRMS) including creating various policies and procedures to steer the program. This position provides
assistance and administrative support to the Clerk’s office, as required.

What you will do: What you will need:
• Make recommendations for updating, amending

procedures, guidelines, and best practices
associated with Records Management, including
archival records.

• Responsible for preparing and implementing

project plans related to Records Management, in
collaboration with other internal groups.

• Coordinate the development, implementation and

maintenance of both the paper and electronic
Records Management systems, providing direction,
guidance and assistance to all departments.

• Minimum two years post-secondary

education, preferably in Records
Management or Municipal Administration
Program or equivalent.

• Minimum five years related municipal or

Records Management experience.

• Excellent computer skills and knowledge of

MS Office and experience with FilePro (file
repository) an asset.

• Experience with TOMRMS classification

system and document management systems
an asset.

For a full outline of the responsibilities
and requirements, please review the next
page.

What we are offering

This is a Permanent Full-time opportunity at the District. The annualized compensation range for this role is
$66,415 to $78,195. The District is also proud to offer the following to our permanent employees:

The Next Step

If you have the necessary skills, experience and qualifications, and can support our vision and
values (RISE: Respect, Innovation, Service and Equity)

This posting closes on Wednesday, March 6, 2024 @ 12:00 p.m.

Visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from all
qualified individuals.

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and
we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate
in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

JOB DESCRIPTION

Coordinator, Records
Management

Department: Legislative Services Reports to: District Clerk

Effective
Date: April 2018 Supersedes: April 2015

Classification: Pre-evaluation NU5
Job

Evaluation
Date:

To be evaluated

SUMMARY:

Responsible for the implementation, maintenance and training of the corporate Records Management system
using The Ontario Municipal Records Management System (TOMRMS) including creating various policies and
procedures to steer the program. Provides assistance and administrative support to the Clerk’s office, as required.

MAJOR RESPONSIBILITIES (not limited to):

• Make recommendations for updating, amending and administering the Records Retention By-law.
• Develop, recommend and implement policies, procedures, guidelines, and best practices associated with records

of municipal records; monitor the classifications applied to all file subjects to ensure consistency and identify
where extra training is required. Monitor retention and disposition dates assigned to new records.

• Lead the administration of SharePoint as the District’s Electronic Document and Records Management System

(EDRMS).

• Assist in processing requests made under MFIPPA by opening files, conducting research and preparing

recommendations.

• Work safely and in compliance with relevant statutes and regulations and within the safe work procedures and

directives as established by the District.

• Participate in and act as a liaison with other external municipal Records Management staff and/or formalized

groups on commonalities concerning Records Management.

• Performs other related duties as assigned.

EDUCATION, EXPERIENCE & QUALIFICATIONS:

• Minimum two years post-secondary education, preferably in Records Management or Municipal Administration

Program or equivalent.

• Minimum five years related municipal or Records Management experience.
• Excellent computer skills and knowledge of MS Office and experience with FilePro (file repository) an asset.
• Experience with TOMRMS classification system and document management systems an asset.
• General knowledge of legislation and regulations related to Records Management.
• Excellent interpersonal, organizational and analytical skills and proven attention to detail.
• Ability to work within a team environment, deal with multiple tasks, and prioritize to meet deadlines.