Corporate Services Administrative Assistant

About Us:

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Toronto office is currently seeking an Administrative Assistant to work with the Corporate Services team, reporting to the Manger, Corporate Services, Toronto. The ideal candidate will be an organized and eager professional who possesses great customer service skills and a strong work ethic.

The successful candidate will be responsible for:

• Management of general and time-sensitive correspondence
• Document review, scanning and filing in document management system and electronic minute books
• Maintenance and transfer of electronic minute books, original instruments, and corporate seals
• Entry of incoming corporate records into corporate records database
• Payment of agent accounts and submission of expenses
• Providing general assistance, as required

The successful candidate must have the following education, experience and/or demonstrated skills:

• Legal administrative / Paralegal / Law Clerk education or minimum 2 years of legal experience in a law firm
• Strong computer skills including Microsoft Office
• Experience with corporate records database an asset
• Excellent time management skills and prioritization skills
• Excellent critical thinking skills and problem-solving skills
• Strong verbal and written communication skills
• Ability to manage multiple priorities with attention to detail
• Confident and dependable, with strong initiative and ability to work both independently and in a team-oriented atmosphere
• Proactive, creative and able to explore ways to improve efficiencies and meet the needs of clients, maintaining professionalism

Employment Type: Fixed-Term One-year contract (On-Site)

What we offer:

• Competitive compensation + Extended Health & Dental Care
• RRSP Matching Program
• Education/tuition allowance
• Fitness Reimbursement Program
• Diversity and Inclusion Centric Culture
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific)
• Employee referral bonus.
• A hybrid work environment

Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Salary: $50,000.00-$60,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• On-site gym
• Paid time off
• Vision care
• Wellness program

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Are you willing to undergo a background check, in accordance with local law/regulations?
• Do you have experience working within a law firm?
• Do you have you Legal Assistant or Paralegal/Law Clerk Certification or Diploma?

Work Location: In person