Evenings And Part-Time Administrative Assistant

OUR PRACTICE (Two Positions Open)

Through our integrated health services, our mission is to provide evidence-based treatment that addresses a wide variety of mental and physical health concerns. From RD Medical Spa to naturopathic medicine and chiropractic care, RD Psychotherapy offers a multidisciplinary treatment team of regulated, healthcare practitioners in-person or remotely when possible. With spacious rooms for treatment and opportunities for career growth, what do we expect from our team and what do we offer?

PHILOSOPHY

• Practice integrative, evidence-based treatment
• Deliberate, decisive, and action oriented
• Belief that there is no upper limit of professionalism
• Constant adherence to ethical requirements and legal obligations
• Attitude, beliefs, and values that strengthen team integrity

PHYSICAL SPACE

• Newly renovated, 7 000 sq. ft. building
• Free front door parking
• Reception area
• Large boardroom
• Gym and sauna
• Full kitchen, dinning, and social area (500 sq. ft.) for staff breaks and events

In order to be considered eligible for an interview, applicants must have completed at least a college diploma, certificate or other similar training. A variety of degrees, diplomas, etc. would be considered along with training and experience. A criminal background check will be mandatory. This is an independent contractor position only and is not negotiable.

As a staff member, an Administrative Assistant must maintain an understanding and observance of Practice policies and procedures. Generally, their responsibility will be to act as a representative of the Practice. The Consultant must have a firm understanding of the Practice and an ability to communicate with staff and clients in-person or remotely. During employment, an Administrative Assistant will be expected to adhere to: (1.0) Practice policies; (2.0) specific administrative responsibilities.

1.0 PRACTICE POLICIES

• Report to the Executive Directors
• Adhere to proper protocols and procedures according to standards of the Practice
• Abide by all safety precautions and report of any happenings immediately
• Adhere to standards of dress and deportment
• Adhere to standards of promptness, including arrival to work on-time
• Computer software proficiency
• Ability to collaborate with support staff and diverse treatment team

2.0 ADMINISTRATION:

• Answering telephone call
• Schedule appointment
• Schedule other events
• Creating client accounts
• Updating client personal and financial information
• Perform practice billing and invoicing
• Maintain and update practice financial information
• Basic familiarity with medical terminology
• Sensitivity to confidential matters
• Service in other administrative duties as required
• Managing reception area
• Respond to emergencies to best of abilities
• Assessing & maintaining inventory will include:
  • Anticipate needed supplies
  • Placing and expediting orders
  • Verifying receipt of supplies
  • Scheduling equipment services and repairs

2.1 COLLABORATION

• Collaborate with staff
• Collaborate with referral sources
• Attend operation meetings weekly
• Participate in additional training as required by the Practice
• Ensures all services are delivered in cultural sensitivity manner



2.2 SKILLS AND TRAINING

• Post-secondary education preferred, but not required
• Position is INDEPENDENT CONTRACTOR ONLY, not employee. Do not apply if you are not comfortable with IC status.
• As an independent contractor, errors and omissions insurance is required.
• Must be First Aid/CPR/AED Certified

2.3 SCHEDULE

• Part-time: Monday 4:30 p.m. to 8 p.m.; Tuesday 4:30 p.m. to 8:30 p.m; Thursday 4:30pm till 8pm
• Availability ONE Saturday of every month from 10 a.m. to 2 p.m.