Event Coordinator

Responsibilities

Tasks

• Promote conference and meeting services or special events
• Inspect and select sites
• Develop marketing and communication plans
• Develop sponsorship, partnership or fundraising programs
• Solicit event donors
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Administer revenues and expenditures and assist in preparing financial reports
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for social events and guest programs
• Manage Event Logistics
• Plan and oversee Webinars

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Salesforce

Area of work experience

• Business
• Conference and meeting planning companies
• Conference centres
• Convention centre
• Trade associations

Area of specialization

• Project management

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Valid driver's licence
• Own vehicle
• Own transportation
• Willing to travel
• Willing to travel for extended periods

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment
• Overtime required

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Ability to multitask
• Time management

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Bonus
• Mileage paid

Long term benefits

• Group insurance benefits
• Life insurance
• Other benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• On-site amenities
• Paid time off (volunteering or personal days)
• Team building opportunities
• Travel insurance
• Wellness program