Event Planner

Responsibilities

Tasks

• Recruit, hire and supervise staff and/or volunteers
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Administer revenues and expenditures and assist in preparing financial reports
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Research and design special events programs
• Plan for social events and guest programs
• Plan and oversee Webinars
• Supervise office and volunteer staff
• Ensure compliance with government regulations

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Tablet computer

Additional information

Work conditions and physical capabilities

• Attention to detail
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Ability to multitask
• Time management