Event Planner

Work setting

• Associations and non profit organizations

Responsibilities

Tasks

• Promote conference and meeting services or special events
• Inspect and select sites
• Prepare, present and manage budgets
• Develop sponsorship, partnership or fundraising programs
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Administer revenues and expenditures and assist in preparing financial reports
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for on-site offices
• Manage Event Logistics
• Plan and oversee Webinars

Supervision

• Working groups
• Contractors

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Adobe Photoshop

Area of work experience

• Community service organization
• Conference and meeting planning companies
• Conference centres
• Convention centre
• Government department and/or agency
• Professional association or organization

Additional information

Transportation/travel information

• Valid driver's licence
• Willing to travel

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• As per collective agreement

Long term benefits

• Maternity and parental benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• Paid time off (volunteering or personal days)