Executive Assistant

We are looking for an experienced and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior management team. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our office.

Key Responsibilities:

• Administrative Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication: Serve as the primary point of contact for internal and external communications on behalf of the executives. Draft, proofread, and edit correspondence, emails, and other documents as needed.
• Meeting Coordination: Organize and coordinate meetings, conferences, and special events. Prepare materials, take minutes, and follow up on action items.
• Document Management: Maintain and organize files, records, and confidential information. Ensure information is easily accessible and up-to-date.
• Office Management: Oversee general office operations, including ordering supplies, managing office equipment, and handling basic IT-related tasks.
• Project Support: Assist with special projects and initiatives as assigned by the executives. Collaborate with team members to ensure project deadlines are met.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with discretion.
• Detail-oriented and able to manage multiple tasks efficiently.
• Positive and professional attitude with a commitment to fostering a collaborative work environment.

Education and Experience:

• Minimum of 3 years of relevant experience in an administrative role.
• High school diploma required; additional qualifications in office administration or related fields are a plus.

If you are a proactive and resourceful individual with a passion for supporting seniors and contributing to a meaningful cause, we invite you to apply for this exciting opportunity.

Job Type: Full-time

Salary: $45,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Ability to Commute:

• St. John's, NL A1C 2L5 (required)

Ability to Relocate:

• St. John's, NL A1C 2L5: Relocate before starting work (required)

Work Location: In person

Expected start date: 2024-03-01