Executive Assistant, Family Practice Networks

Executive Assistant, Family Practice Networks

Position Title:Executive Assistant
Position Type: 35 hours/week
Location: Home Based; Avalon Peninsula

Overview:

The Endeavor and RE-Boot Family Practice Networks are looking for an energetic, creative thinker to join our teams in the fast paced, ever changing health care landscape. The Executive Assistant is responsible for effective and efficient administrative support to the Executive Directors and respective FPN Boards. Working closely with each Executive Director, they will ensure organizational goals/processes are planned, executed/delivered, and communicated appropriately. This is home-based and can be located anywhere on the Avalon Peninsula.

Responsibilities and Duties:

· Logistical planning and coordination of schedules and events

· Assisting in project management

o Tracking priorities and action items

· Attending board and committee meetings for minute taking

· Communication responsibilities include

o Newsletter, coordinate weekly membership communications

· Member database management

Desired Skills and Experience:

· Keen attention to detail, proven organizational and time management skills.

· Resourceful and flexible, with the ability to juggle multiple priorities.

· Excellent written and oral communication skills.

· High degree of independence and collaborates with a team of professionals.

· A broad knowledge/understanding of the healthcare environment, and office management processes.

· The individual is a self-starter and highly motivated to work collaboratively through technology. Availability for some face-to-face meetings as required

· Three to five years of relevant experience or an equivalent combination of education and experience.

· Proficient with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).

· A people person with a good sense of self and knows how to work with people of diverse backgrounds

· Experience in customer service is an asset

Other Notes

· Hours of work are flexible and full time at 35 hours per week

· Candidates must have the flexibility to work some early morning, evening or occasional weekend meetings

· Home-based position with home office allowance

· Periodic and some intermittent travel within eastern Newfoundland and the Avalon Peninsula areas will be required

· Must have access to a reliable vehicle

· This position reports to the Executive Directors of the Endeavor and RE-Boot FPNs

This competition will be open until a suitable candidate is found. Interviews will be ongoing, so early applications are strongly encouraged. Apply with a resume and cover letter to fsynyard@nlma.nl.ca with the subject: FPN Executive Assistant

About the FPNs

The Newfoundland and Labrador Medical Association and the Department of Health and Community Services have established a Family Practice Renewal Program (FPRP) to improve the effectiveness of Family Practice in the province, as part of a more integrated primary health care system to improve patient outcomes. As a core initiative of the FPRP, the Endeavor (St. John's and area), Long Range (Western Region), Shalloway (Central Region) and RE‐Boot (Rural Eastern) Family Practice Networks (FPNs) have been created.

The FPN is designed to improve patient care, to help family physicians work with their Zone within the Provincial Health Authority (NLHS) to address common health care goals in their communities and enhance professional satisfaction for physicians. The FPNs are non‐profit corporations led by a physician Board of Directors.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Work Location: Hybrid remote in St. John'S, NL A1A 4B3