Executive Assistant

FFAW-Unifor is seeking an Executive Assistant to the President to join our team. This is a full-time, permanent position. This position will report to the President and will be able to work in a fast paced, deadline driven environment. The successful candidate will be tasked with a wide variety of responsibilities including management of the President’s calendar, scheduling meetings, confirming appointments, writing/editing documents, and arranging travel.

Responsibilities:
· Prioritize incoming calls, media requests, correspondence including emails and invitations on behalf of the President.
· Schedule meetings, compose, edit and finalize agendas and guest lists as well as send invites and book venues on behalf of the President, executive board and councils.
· Maintain confidential information and ensure information is handled appropriately.
· Attend meetings including council meetings, to take notes, highlight action items and prepare and distribute minutes.
· Review, edit, format and distribute correspondence on behalf of the President to staff and stakeholders, such as government departments or industry associations.
· Arrange travel for the President, maintain the Presidents calendar, ensure deadlines and requests are fulfilled on behalf of the President.
· Assist with researching, gathering, assembling and archiving documentation for submission to the pricing panel, arbitration, etc.
· Archive and organize reports, submissions and other documentation.
· Plan events for such things as meetings, board meetings, IRO and Inshore council meetings, presentations etc.
· Coordinate and organize activities associated with the election process and provide support for the Election Committee.
· Provide support to the president as required.
· Special Projects as assigned by the executive team.

Qualifications:
· Minimum 5 years’ experience or equivalent in an executive support level capacity.
· Detail-oriented with proven sense of urgency to get things done correctly and on time.
· Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
· Ability to exercise sound judgment, prioritization and maintain confidentiality.
· Exceptional organizational skills.
· The ability to multi-task and juggle multiple priorities.
· Excellent verbal and written communication skills.
· Experience coordinating travel

FFAW-Unifor is committed to employment equity and is actively seeking to ensure a representative workforce. We encourage applications from equity seeking groups.

Application Deadline: March 18, 2024

Please submit your cover letter and resume demonstrating how you meet the qualifications. All qualified candidates are encouraged to apply. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Job Type: Full-time

Salary: $65,000.00-$70,000.00 per year

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Work Location: In person

Application deadline: 2023-02-27