Executive Assistant

The Western Group of Companies is looking for a high-performing administrative assistant to join our team. The successful applicant will work closely with senior management to support, schedule meetings and events related to operations. As a workplace that values employee engagement, we are looking for someone who will contribute to our workplace culture and support our company vision of having the most loyal customers by providing the best ownership experience and being an outstanding place to work.

Job Duties:

• Provide day-to-day administrative support to the CEO to ensure priorities and deadlines are met.
• Book meetings and venues, arrange schedules, and record minutes.
• Research and prepare metrics and presentations.
• Manage filing system for important documents.
• Ensure legal contracts and agreements are signed, dated, and completed properly; scanned and saved for our records; and sent to the appropriate parties.
• Schedule professional appointments.
• Maintaining employee database.
• Coordinate employee recognition program.
• Coordinate benefits and RRSP program.
• Arrange travel and prepare travel claims.
• Other duties may be assigned as required.
• Support senior management as required.

Qualifications:

• Post-secondary education in Executive Office, Business Administration, or related experience.
• Proficient in computer software programs, such as Microsoft Office suite.
• Advanced Excel and Power Point knowledge.
• Ability to maintain a high level of confidentiality and discretion.
• Strong analytical skills and an eye for detail.
• Excellent interpersonal and communication skills (oral and written).
• Ability to multi-task, work well independently and with a team.
• Certificate of conduct required.

About Us:

Western Group of Companies is a diverse group of locally owned companies in the automotive, construction, and recreation industries. We offer an attractive group benefits package including:

Come join our team today!