Executive Assistant

At Ascent, we believe in great work.

As an Ascender you ensure that you aren’t just working, but that you are creating a big impact on every task, and doing it in record time.

You prioritize efficiency and stay laser-focused on the right problem at the right time. You are central to the success of our business.

Your ability to balance impact and efficiency is as good as your ability adapt to new challenges. We’ll need your strategic thinking and fast paced production rate at every stage of the game.

We are seeking a highly organized and detail-oriented Executive Assistant to provide support to our Chief Executive. The candidate will have excellent communication skills, strong organizational abilities, and the ability to multitask in a fast-paced environment.

Duties:

- Manage calendars, coordinate appointments and schedule meetings

- Prepare and edit correspondence, communications, and other documents

- Daily email inbox zero

- Assist with event and travel arrangements

- Maintain confidentiality of sensitive information and handle it with discretion

- Answer phone calls and help clients

- Purchase supplies using your vehicle and the company gas card

The must-have list:

- Carry out highly efficient tasks that you feel genuinely proud of

- Apply your execution skills throughout every task, keeping a keen eye on where to step in and step up

- Ability to quickly understand and simplify complex problems

- Excellent communication and collaboration skills

- Complete tasks within deadlines

- Motivated by the opportunity to improve in your role

- Ability to follow through on all orders and instructions

- Valid Drivers License

- Adaptable and quick to embrace unexpected changes in direction

- Maintaining Ascent’s exceptional service and efficiency standards

Skills:

- Strong organizational skills with the ability to prioritize tasks effectively

- Excellent written and verbal communication skills

- Proficient in typing and data entry

- Attention to detail and accuracy in proofreading documents

- Knowledge of phone etiquette and procedures

- Familiarity with scheduling tools

- Ability to adapt to changing priorities and work well under pressure

Who we are:

- We believe in being the best, not the biggest. We believe that great work requires more focus, not more time.

- We work hard and are always pushing the tempo.

- We stand for something good.

Job description

- Starting salary: $28

- Hours: 9:00am - 5:30pm

- Overtime: Time and a half after 8.5 hours

- Full-time in-person

- Valid driver’s license is required

What we offer you:

- Personal office with a dedicated bathroom located in Oak Bay V8S 3G9

- Wage increases

- Bonus pay

- Profit sharing for sales

The successful candidate will be:

- Excited to learn new techniques and adapt to the work methods of Ascent

- Care intensely about the success of each task

If you are a motivated individual with strong organizational skills and a passion for supporting executives in a dynamic environment, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

Our clients testimonials speak volumes about our commitment to excellence.

Read our reviews here:

https://www.google.com/search?gs_ssp=eJzj4tVP1zc0zDArNC9LLkg2YLRSNagwNbFIMzc2NrFMSku1SDY3tjKoMEtLNDI0NzS1sDQyskg1sPASSCxOTs0rUahMLEpRSE4sSgUA12AUyA&q=ascent+yard+care&oq=asce&gs_lcrp=EgZjaHJvbWUqDwgBEC4YJxivARjHARiKBTIGCAAQRRg8Mg8IARAuGCcYrwEYxwEYigUyBwgCEAAYgAQyBggDEEUYOTIJCAQQABhDGIoFMgYIBRBFGD0yBggGEEUYPTIGCAcQRRg80gEIMjM2OGowajeoAgCwAgA&sourceid=chrome&ie=UTF-8#lrd=0x548f73349bfe8c73:0x6fa2171589228e08,1,,,,

Job Type: Full-time

Salary: $28.00 per hour

Expected hours: 40 per week

Benefits:

• Discounted or free food
• On-site parking
• Profit sharing

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Work Location: In person

Expected start date: 2024-04-22