Finance & Hr Administrative Assistant

The incumbent leads and coordinates administrative duties in the Ministry Unit in the areas of Finance and Human Relations and also performs a variety of bookkeeping duties.

• Process, track, file all Account Payable invoices, reimbursements, Visa submissions
• Facilitate deposit process and submit required reporting
• Assist in the annual budget process for the ministry unit and monitor compliance with the budget as well as accuracy of GL.
• Maintain an accurate, ongoing record of all donations to the ministry unit, send an acknowledgement and prepare year-end receipts.
• Participate in hiring, orientating, training, evaluating, disciplining and terminating in consultation with the Headquarters; and conducts HR meetings with all new employees providing orientation to payroll and benefits.
• Deal with complaints, grievances, WorkSafe claims in consultation with Headquarters
• Coordinate payroll and benefits services for all employees on behalf of the Ministry Unit, verifying timesheets and processing every two weeks.
• Resource staff with employment and benefits information
• Use a variety of software programs, as well as Excel and Word.
• Other administrative duties (e.g. open mail, take minutes, maintain both electronic and paper-based financial and HR records)

HOURS: 24 hours per week, Monday to Friday between 8 am and 4 pm.

This is for 1 year Mat leave coverage...may be extended upon mutual agreement.

Education/Certifications:

• The successful job applicant will have completed an undergraduate degree in Business and/or Finance. NOTE: An alternative level of education and experience may be acceptable.

Experience:

• Two years prior related experience, including bookkeeping, general office knowledge, and Human Relations experience.

Required Skills/Knowledge:

• Fluent spoken and written English
• Valid Driver’s license and clean Driver’s abstract
• Criminal Records Check (for vulnerable people and children)
• Excellent team and interpersonal skills
• Excellent computer and organizational skills

TRAINING TO BE COMPLETED AFTER HIRING:

• WHIMIS and new employee online required courses (complete within probation)
• Non-Violent Crisis Intervention Training
• Other training as per contract or training suggested by The Salvation Army

Successful candidates, prior to hiring, may be required to provide:

• Background check consent.
• A clear vulnerable sector screening.
• A clean drivers abstract.
• Completion of our online Armatus Abuse Training and required Health and Safety training

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application