Financial Coordinator

ORGANIZATION OVERVIEW

Alltrade Industrial Contractors Inc., based out of Cambridge, Ontario, is a trustworthy Design-Builder of Industrial Projects. Our company goal is only as good as our people, and Alltrade has great people working daily to provide outstanding customer service and skilled workmanship. At Alltrade we build people, projects, communities – together. We build It safe, with no exceptions. Alltrade is a company built on values that center around our commitment to our customers, our people, and our community. We combine best practices and innovative thinking to provide our customers with the best overall value.

POSITION SUMMARY

The Financial Coordinator is responsible for job cost records and maintenance of budget information of ongoing construction projects.

This position is project site based on our project in Windsor, Ontario and is a temporary contract position.

RESPONSIBILITIES:

• Daily spreads original estimate, approved/pending change orders, billings and pending money onto estimate sheets and into various categories such as pay item, cost code, description, insurance code, man-hours, quantity, unit of measure, labour, IT&F, material, equipment rental, subcontractors, etc. into CMS.
• Enters cost code numbers to new and open project estimates utilizing the established standard codes and miscellaneous codes upon receipt of approval, while ensuring accuracy.
• Reviews, prepares, maintains ‘over/under’ report comparing project estimate spreads to project awards and to correct omission errors, to determine items that require spreading and to remind the Project Manager(s) of purchase/change orders still required.
• Processes information from field personnel / Supervisor, updating the labor productivity reports, project labor percentages of completion and quantities, and the expense or projected cost compared to estimate.
• Meets with Financial Manager, Estimator and Project Manager prior to start of each new project to review estimate, job set up and determine the best cost coding system to be used based on how the project is to be constructed and what items are critical for cost tracking.
• Reviews, interprets and analyzes expense or projected cost reports and adjusts or coordinates corrections, as necessary.
• Corrects miscoded time sheets that the Payroll Department cannot enter into CMS and sets up new cost codes in project where necessary.
• Prepares journal entries as necessary to make corrections to job costs etc.
• Provides cost information on projects as required.
• Obtains labour rate breakdowns from Estimators or Project Manager(s) and uses to spread T&M invoices.
• Processes the application for payment both to the owner as well as through internal systems.
• Prepares approved change orders, pending change orders and labour update reports and job cost reports.
• Ensures contracts are fully invoiced per contract requirements and ensures all required paperwork is provided to the client, while meeting monthly deadlines.
• Follows up on A/R outstanding balances and attends A/R meetings.
• Follows up on outstanding/open purchase orders.
• Prepares approved change orders, pending change orders and labour update reports and job cost reports.
• Prepare monthly financial reports for assigned projects.
• Maintains contract status reports.
• Enters weekly quantity, labour and other percentage updates.
• Participates and contributes in post job analysis / lessons learned sessions.
• Maintains all required paperwork for audit purposes.

REQUIREMENTS

• Post secondary school education in accounting plus a minimum of three years related experience, or equivalent combination of education and experience.
• Practices good communication skills.
• Defines problems, collects data, establishes facts, and draws valid conclusions.
• Interprets an extensive variety of technical instructions in mathematical or diagram form and deals with several abstract and concrete variables.

Job Types: Full-time, Fixed term contract

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Windsor, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 3 years (required)

Work Location: In person