Human Resource Administrative Support Specialist

As part of the Cornwall Community Hospital (CCH), you will uphold the mission, vision and ICARE values in order to create a safe environment for patients, families, staff, physicians and volunteers, recognizing “Patient Safety” and “Our People” as priorities in creating a culture of safety and a culture of equity, diversity and inclusion. Cornwall Hospital is committed to providing an accessible work environment. Accommodations are available upon request for candidates taking part in the recruitment/selection process.
Emergency preparedness is a critical aspect of CCH operations. It is essential that all staff and physicians receive training and understand their roles and responsibilities in this field.

Summary of responsibilities

Reporting to the Director of Human Resources, the Administrative Support Specialist is a key contributor to the HR Operations and entire CCH organization. Having an exceptional eye for detail and accuracy, the Administrative Support Specialist will maintain the Human Resources Information System (HRIS); process new hires, internal transfers and terminations. Data integrity will be maintained with HR systems through data audits and working closely with the management team. Using the HRIS and reporting tools, the Administrative Support Specialist will generate a variety of regularly occurring and ad hoc reports to support the management team, unions and government organizations.
The Administrative Support Specialist will also be the primary contact for the recruiting onboarding process; ensuring new hires experience a professional, smooth and positive onboarding experience. This includes maintaining a detailed new hires tracker spreadsheet, preparing job offers, processing reference checks and providing weekly updates to hiring managers.

Requirements of the job

• Minimum three-year college diploma in Human Resources or Business Administration
• Exceptional attention to detail and high level of accuracy
• Superior organizational and time management skills
• Ability to prioritize, respond to demanding workloads, change priorities and multi-task
• Desire to continually learn new skills to improve quality and efficiencies
• Ability to work independently and cooperatively as a team
• Strong critical thinking, problem-solving skills, and the ability to make decisions
• High level of initiative, tact, diplomacy, and discretion
• High standards of ethics and confidentiality
• Demonstrated proficiency in Microsoft Office applications (Word, Outlook, Excel, PowerPoint, etc.)
• Must possess excellent communication skills, both spoken and written, to communicate effectively with the public, in person or by telephone
• Demonstrated regular, punctual attendance
• Functional proficiency in English; oral and written

• University undergraduate degree
• Functional level in oral and written French
• Previous experience in an administrative capacity, preferably in Human Resources recruiting and/or operations
• Previous experience preparing high-level reports, dashboards and scorecards