Jr. Document Controller

Join us. Unleash your energy within.

If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

Our purpose and beliefs:

As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

We PLAY BIG

We thrive on EMOTIONAL AGILITY

We are FANATICAL ABOUT PERFORMANCE

We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs

Our vision for Diversity, Inclusion and Belonging:

We recognize that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.

About the job:

We are seeking a Junior Document Controller to become a key asset to the Kent team. (Mat Leave Coverage)

This role is a combined role consisting of Drafting Coordination %60 and Document Control %40. The Drafting personnel provides drafting services consisting of but not limited to Maintenance, Operations and Capital Project support, CRD/Hazop revision and control, administration of EDMS (Electronic Drawings Management System), direct reporting to Inspection for isometric support for both Chemicals and Refinery. Detailed searches and assistance of Site drawings for the Client. Communication and support for Front Line Supervisor project requirements. The site drafting personnel reports to the Drafting Office Supervisor. The Document Control work is performed at the Kent home office working for the Imperial client ensuring proper drawing organization and return for a smooth client project closeout.

Your responsibilities:

Safety

• Adhere to Client’s Site rules and regulations as well as safety programs

Drafting

• Provide assistance in searching for drawings to Client’s site personnel as required
• Create and update drawings following Client’s IGDE drawing standards and existing approved processes
• Understand the Critical Reference Drawing Management Document to ensure CRD processes are followed for document changes and proper approvals are obtained
• Field verification with support from operations as required for Inspection group

CRD – Critical Reference Drawings

• Control, manage and maintain CRD’s
• Maintain Controlled CRD lists and CRD database for various IO Business Units according to SOIMS 4.1. The list(s) and database must be kept accurate for support, audits and reviews
• Maintain OIMS 4.1 Manuals. (IGDE, GII, Site CRD Management Document)
• Monitor Emergency Operations Centre (EOC) with CRD’s with continuous replacement as revised
• Review and update Control Room P&ID binders
• Weekly communication with Tech Contacts for outstanding P&ID DCF’s
• Maintain a scorecard for Business Unit P&ID reviews

VAULT

• Submit Add/Remove requests for users to Vault
• Submit requests for changes to Vault
• Provide assistance and support to Vault users
• Administer drawings using Vault ensuring metadata is accurate/up-to-date
• Govern the process of loaning out and receiving back drawings to/from engineering contractors ensuring they are conforming to and maintaining the integrity of Client’s drawings and standards
• Issue new drawing numbers, delete existing drawings as requested ensuring the proper systems are followed (OIMS 7.1 MOC or OIMS 3.1 Projects) and communicated to OIMS 4.1 Business Unit Contact if a Critical Reference Drawing is affected

• Other areas of responsibility
• Maintain current list of EG and GP’s for Site and Contractors (yearly)
• Issue new facility numbers (panel numbers, line numbers, etc.) as requested based on IO standards

Document Control

• Collect and account for all As-Built drawings upon completion of projects, ensuring proper sign off on drawings enabling sign off for project final closure
• Distribute according to proper discipline and monitor as required

Your knowledge/skills, education, and experience:

Qualification/ Skills Requirement:

• Any degree from a recognized university program or certification from a community college or trade school
• Experience in Computer aided design, drafting (CADD) software an asset

Core Competencies:

• Strong organizational skills
• Good analytical and logical skills
• Team Player. Ability to co-operate and work as a team member maintain positive attitude
• Attention to details
• Must be a computer savvy. Ability to learn and adapt to different Client’s processes
• Effective presentation / facilitation skills

Communication:

• Excellent oral and written communication and skills.