Legal Administrative Assistant

We are looking for an Administrative Assistant to join our Real Estate team. The successful candidate will provide a broad range of administrative and operational support to a busy legal team

Key Responsibilities

• General administrative assistance such as maintaining the lawyer’s calendar (i.e., coordinating and scheduling meetings and appointments), managing emails and client records.
• Maintaining an organized documentation and file management system.
• Supporting with lawyer’s accounts, including preparation of bills and letters for billing.
• Communicating with clients regarding accounts receivable and tracking accounts receivable.
• Provide assistance to the Real Estate Paralegal by completing tasks as needed.
• Perform other duties as required.

Competencies and Behaviors

• Exceptional customer service mindset and ability to work with a wide variety of tasks in a professional manner.
• A pro-active self-starter.
• Clear and professional oral communication skills.
• Attentive listening, including asking for clarification when needed.
• Clear and informative written communication, including meticulous attention to detail, and ability to appropriately vary writing style. Excellent spelling and grammar.
• Skilled in prioritizing, anticipating work needs, and navigating occasional periods of pressure.
• Respect for client and firm confidentiality, as well as general rules of ethical behaviour applicable to lawyers.
• Working knowledge MS suite of products.

Education and Experience

• Related post secondary certification (office administration, legal assistant, etc.)
• 2+ years working knowledge of a law firm / professional office experience.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (preferred)

Work Location: In person