Legal Administrative Assistant - Estates And Trusts Group

Clark Wilson LLP is Hiring a Legal Administrative Assistant

How You'll Help Us Better Serve Our Clients

Clark Wilson LLP is seeking a Legal Administrative Assistant for a one-year maternity leave contract. You'll play a vital role in the growth and success of our Estates & Trusts focused practice group. You'll streamline our lawyers' schedules by attending to client meetings, preparing documents, and managing multiple aspects of client communication.

This role will provide you with the opportunity to gain experience and grow within a collaborative team that is there to support you every step of the way.

What You'll Be Doing

Every day will bring new and exciting opportunities to learn and grow, but below are some of the regular tasks you can expect to work on:

• communicating with clients and potential clients and handling client requests;
• contacting clients for scheduling and information gathering;
• drafting wills, powers of attorney, representation agreements and other estate planning documents;
• prepare and send invoices to clients;
• respond to billing-related inquiries from clients as needed;
• preparing estate planning documents and reports for execution by clients;
• preparing documents routinely used in estate administrations;
• assisting with the organization and maintenance of estate, trust and corporate documents and records;
• preparing reporting letters and invoices to clients;
• managing lawyers' busy calendar and active file list;
• liaising with legal assistants, paralegals, other lawyers, and clients on file progress; and
• general administrative duties as required.

How You'll Be a Great Fit For This Role

• graduate of a recognized Legal Administrative Assistant program or relevant experience;
• a minimum of 2 years of experience as a Legal Administrative Assistant with Estates and corporate experience;
• excellent verbal and written communication skills;
• a client-centered approach with the commitment to providing outstanding service;
• experience drafting wills and other estate documents;
• experience with corporate records;
• strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
• excellent organizational skills and attention to detail;
• the ability to prioritize a high volume of tasks and competing priorities;
• the ability to follow instructions and adhere to strict deadlines;
• the ability to exercise sound judgment, discretion, and confidentiality and to adapt to changing demands.

The Exciting Extras

In addition to a competitive salary range of $55,000 - $63,000, we offer a range of benefits to ensure you are set up to thrive in a healthy work-life balance at Clark Wilson:

• Flexible working arrangements;
• A health and wellness spending account to pay for items that will help you with your unique needs: an exercise bike, swimming lessons, or your pets' vet bills. It's up to you!
• Personal days to help you balance outside commitments such as moving into a new home, taking your car for its' annual service, or visiting the dentist;
• An annual day off with pay and long service bonuses to help you celebrate your work anniversary;
• Health coverage for you and your family, including overseas emergency medical care, prescriptions, vision care, dental care, para-medical services, life insurance and hospital accommodation;
• An annual budget to invest in your professional growth and mentorship to help you achieve your goals;
• Help planning for a comfortable retirement - we'll match your RRSP contributions up to 5% of your gross income;
• Continuation of your salary at 100% for a portion of your pregnancy/parental leave so you can spend quality, worry-free time with your family;
• A generous monetary incentive for employee referral;
• Opportunities to give back to your community through firm initiatives; and
• Friday night socials, tasty treat days (the last one was Earnest Ice Cream), off-site social events, and team-building events throughout the year.

Who We Are

Clark Wilson is a rapidly growing regional law firm focused on providing the best possible service for our clients. We're consistently recognized by the media and business community for our professional excellence.

Our team consists of over 300 professionals serving some of the most recognizable brands in the world. Together, we've created a special culture, recognized by Great Place to Work as one of the best in Canada, that we'd love to share with you.

How to Apply

Click the blue "apply" button to submit your application. Clark Wilson is an equal-opportunity employer and advocate. This is not a statement we take lightly; it is part of who we are. We don't just celebrate diversity, we rely on it to cultivate our culture, provide new perspectives, and grow our collective wisdom.

If you'd like to discover a little more about Clark Wilson and what it's like to work with us, click here to visit our careers page.

We thank all applicants for their submissions, however, only those selected for an interview will be contacted.