AddressCompany Description
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Job Description
Arcadis is seeking an Administrative Assistant to join our Mobility Global Business Area in Canada. In this role, you will support a technical team of Director and Management level staff in our Transportation Planning and Engineering departments. You will support overall department initiatives from an administrative perspective including proposal preparation and project controls. The ideal candidate will enjoy working in an open and friendly work culture and supporting a tenured, supportive, and friendly management team.
This position is located in our Toronto office and will require you to report to the office regularly. This is an exciting and rewarding opportunity suited to a motivated and self-starting individual who likes to add value and is interested in continuous learning opportunities.
Role Accountabilities:
- Perform day-to-day administrative functions to support management and overall department needs
- Schedule/coordinate appointments and meetings
- Attend team meetings both on-line and in person; assist in documentation and meeting minutes
- Coordinate travel arrangements including flights, travel-related visas, hotel and car reservations as well as prepare appropriate itinerary
- Assist with proposal preparation including but not limited to sourcing insurance and legal documents; team coordination; compiling materials content, and resumes; and conducting research
- Assist in the weekly approval and processing of staff time sheets and expenses
- Develop and maintain a well-organized digital and hard-copy filing system that permits easy reference and rapid retrieval of information
- General office administration as required including providing support to other teams from time to time
- Identify and implement administrative process improvements where possible
- Compile, edit and format reports
- Assist in the preparation of presentation materials including printed materials
- Follow quality assurance/quality control, and health and safety requirements
In this role, you will use Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams. Exceptional communication skills, both written and verbal, are crucial for success in this role. Our ideal candidate will be self-motivated, flexible, and enthusiastic team player who is committed to delivering high-quality results. You should be detail-oriented with excellent organizational and time management skills, demonstrating the ability to handle multiple tasks efficiently. A proven track record of acquiring new skills and utilizing technology to enhance performance is desirable. The ability to thrive in a fast-paced environment, work under pressure, and meet deadlines is essential. Additionally, the candidate must demonstrate a high level of discretion in handling sensitive and confidential materials and communications.
Qualifications
Required Qualifications:
- Minimum 3 years’ administrative experience supporting management staff
Preferred Qualifications:
- Completed Post-Secondary Program; Certificate, Diploma or Degree in Office Administration is an asset
- Experience in engineering consulting
- Experience in proposal preparation and coordination
- Knowledge of Microsoft Project
Additional Information
Why Arcadis?
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
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