Executive Administrative Real Estate Assistant

We are not your ordinary real-estate brokerage! We are a international Real Estate firm with a small foot-print in Collingwood but a large global presence.

The desired candidate will primarily working with one broker as well as a number of affiliated partners around the world.

The day-to-day skill set requires a candidate with the ability to work independently and multi-task a fast paced and changing work flow. Demonstrable experience handling buyer/seller inquiries, following up on leads, creating marketing materials/packages, managing listings and handling media requires are all essential skills. Ability to demonstrate good judgment, maintain confidentiality and client privacy is critical.

Job Description

Administrative

• First Point of Contact: Be the initial contact for all new potential buyers and sellers.
• Lead Management: Manage and respond to inquiries from prospective island buyers via email and phone within one business day.
• Marketing Packages: Offer marketing packages and create property listings.
• Leads System: Maintain the leads management system to ensure effective contact management.
• Gatekeeper for CEO: Schedule calls and facilitate email introductions for strong leads.
• Basic Bookkeeping: Track expenses and invoice clients for services rendered.
• Contract Preparation: Prepare and review contracts.
• Media Relations: Respond to media inquiries.
• Website Oversight: Regularly review the website for errors and omissions, coordinating with the web developer as needed.

Marketing

• Social Media Management: Handle social media posts.
• Monthly Newsletter: Compile and create the monthly newsletter.
• Network: Solicit new potential properties for sale. Re-initiate contact with dormant leads
• Revise Marketing Materials: Regularly update marketing packages to align with current buyer/seller needs.
• Collaboration with CEO: Work closely with the CEO on new marketing strategies and profit-generating opportunities.

Magazine

• Advertising Packages: Prepare marketing packages for prospective advertisers.
• Article Coordination: Collaborate with writers to ensure timely article submissions.
• Editorial Review: Ensure articles are received and reviewed by the editor.
• Material Organization: Organize magazine materials for the publisher.
• Final Review: Edit and review the final content. Manage mailing (subscriber) list a

Essential Skills

• Organizational Skills: Ability to handle a variety of tasks simultaneously
• Self starter: Ability to identify opportunities and generate new business leads.
• Attention to detail: Review documents, listing, articles, marketing packages etc.
• Project management: Demonstrable skills managing projects, coordinating with stakeholders and managing deadlines.
• Communication skills: Effective written and verbal communication. Specifically, comfortable speaking on the phone, cold calling, managing a high volume of emails efficiently.
• Networking: Reaching out to potential clients for new island listings.
• Technology proficiency: Proficiency in MS office.
• Customer service: Be able to professionally handle inquiries from clients and potential buyers
• Language Skills: Spanish language skills are an asset.

Job Type: Full-time

Salary: $60,000.00-$70,000.00 per year

Benefits:

• Flexible schedule
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Collingwood, ON L9Y 1H8

Expected start date: 2024-04-27