Medical Secretary

Currently seeking energetic and motivated Medical Secretary to provide administrative support for a vascular surgeons hospital practice.

The Medical Secretary’s primary responsibilities include scheduling patients, booking OR’s, submitting OHIP billings, responding to patient and internal inquiries and additional administrative support as required.

Job Summary:

The Medical Secretary is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

Job Duties & Responsibilities:

• Prepare, coordinate, and monitor physician on-call schedule, procedure schedules, clinics, and medical staff rounds.
• Write a variety of documents including correspondence, reports and meeting minutes.
• Schedule patient medical appointments and procedures.
• Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
• Resolve scheduling and calendar issues, complaints, and conflicts.
• Process and reconcile clinical and third party service billings.
• Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
• Interact with patients and their family members who may be experiencing emotional or difficult situations.
• Ensure patients understand all instructions given to them for tests and medical procedures.
• Gather and compile information required for a variety of grant submissions and reports.
• Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
• Set up and maintain filing systems, both electronic and hard copy.
• Update and maintain information in a variety of databases.
• Update and maintain confidential files and records. Handle sensitive material in accordance with established policies and procedures.
• File, retrieve, and purge files.
• Monitor and order office supplies.
• Attend meetings and take minutes.
• Assemble, collate, and disseminate mailings.
• Open and distribute incoming mail and faxes, and arrange courier shipments.
• Remain current with relevant medical terminology.

Requirements:

• 2 year Community College diploma in Medical Office Administration or related field.
• Requires 3 years of relevant experience.

Assets:

• Previous surgical/medicine/hospital placement or experience.
• Experience using databases for electronic medical records (EMR) such as EPIC and/or Dovetale
• Excellent verbal and written communication skills.
• Strong computer skills, specifically with Microsoft Office 365.

Job Type: Full-time

Salary: $21.00-$25.00 per hour

Flexible Language Requirement:

• English not required

Schedule:

• Monday to Friday

Work Location: In person