Office Administrative Assistant

Work setting

• Willing to relocate

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and control budget and expenditures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Outlook
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Area of specialization

• Correspondence
• Reports and records
• Invoices

Additional information

Transportation/travel information

• Willing to travel regularly

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Large workload

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Accountability