Office Administrator

At Homestar Group, our success depends on our people, productivity, and procedures. An Office Administrator is the supportive force driving each of these areas, and we’re currently seeking someone stellar to take the reigns. The ideal professional for the role is a flexible problem solver with superb communication skills with a detail-oriented mindset. He/she should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position.

Objectives of this Role

· Act as primary liaison between the company, staff, and clients, providing information, answering questions, and responding to requests

· Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience

Daily and Monthly Responsibilities

· Warmly greet visitors to our facility; answer client’s questions, direct phone calls promptly; and maintain office efficiency

· Perform a variety of administrative duties, such as generating and distributing work orders, leads, contracts, spreadsheets, faxes, emails, and customer follow-ups.

· Assist with billing by preparing and sending invoices; maintain client databases; track accounts; and assist in copying and distributing other internal documents as requested

· Processing payments

· Monitor and order supplies as needed

· Update spreadsheets used by accounting as requested

· Schedule and track meetings and appointments

· Performing other relevant duties when needed

· Looking after the requirement of each department

Skills and Qualifications

· Proven administrative experience

· Superb written and verbal communication skills

· Strong time-management skills and multitasking ability

· Proficient in Microsoft Office, with aptitude to learn new software and systems

· Solid interpersonal skills

· High school diploma or equivalent

Preferred Qualifications

· College degree

· Previous success in office management

· Experience managing budgets and expenses

· Experience developing internal processes

· Comfortable handling confidential information

· Ability to adapt to changing situations in a calm and professional manner

Job Type: Full-time

Salary: $17.00-$19.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Work Location: In person