Office Administrator

Our client, Pennecon Limited is a diverse organization with employees across Canada, providing services in the Heavy Civil, Industrial, Services & Maintenance, and Marine. To assist with our summer workload, our Marine division is looking for the Following:
Office Administrator
Location: Bay Bulls, NL
Temporary Employment for 3-4 month duration, with possibility of extension
The Office Administrator will be responsible for:

• Overseeing payroll reporting;
• Managing craft recruitment requests,
• Arrange medical testing as required;
• Coordinate site orientations;
• Coordinate meetings and events;
• For inquiries issued, retrieve vendor bids and performs initial commercial review for short listing of vendors. Obtain supplier technical and commercial clarifications;
• Review and process purchase requisitions, purchase order adjustments, and check-enclosed requisitions for purchases;
• Stay in continuous contact with suppliers; request quotes, information, etc. to determine which supplier is best suited to purchase products;
• Prepare all documents, reports and other correspondence materials including bid submissions;
• Arrange and attend team meetings; take, distribute, meeting minutes as required;
• Arrange travel;
• Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment;
• Monitor inbound/outbound shipping and receiving;
• Other administration duties as required.

To perform successfully in this role, you will bring:

• 4-5 years proven experience in an office administration capacity with extensive knowledge of accounting principles and procurement;
• Diploma in Office/Business Administration or an equivalency of education and work experience
• Excellent organizational, communication and computer skills (Especially in excel);
• An understanding of the full cycle supply chain process and all documentations that goes along with purchasing and subcontractor arrangements;
• Experience working on a project site would be considered an asset;
• Familiarity in working in a unionized environment would be an asset;

Please note, this is a month-to-month contract position out of our office in Bay Bulls, NL.
Brendan Hagerty | General Manager | brendan@jumpcareers.ca
Jump Recruitment Specialists | www.jumpcareers.ca
We embrace diversity. Individuals that represent a variety of backgrounds, perspectives, and skills are encouraged to apply. We thank all applicants for their interest, however; only those candidates being considered for an interview will be contacted. Applicants considered for the position will be subject to a background check. This opportunity is only available for candidates legally entitled to work in Canada.
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