Office Services / Hospitality Clerk

Alexander Holburn Beaudin + Lang LLP is a leading regional firm dedicated to providing a full range of business, litigation, and dispute resolution services to clients throughout Canada and abroad. We proudly manage a large firm practice, while maintaining the close relationships and culture of a smaller firm.

We are currently seeking an enthusiastic, hardworking Office Services / Hospitality Clerk to work full-time alongside with our Office Services team. Candidates must be able to work well both independently and within a team environment.

Responsibilities:

• Reproduction high-volume print materials, scanning, and collating of documents.
• Provides reception relief.
• Manages incoming and outgoing mail and couriers.
• Data entry for records management database.
• Assists hospitality with food/refreshments for large client meetings or events.
• Assists with coordination of all aspects of catering including initial order placement, menu review and prompt delivery prior to scheduled meeting.
• Ensuring client service areas are setup for meetings and events.
• Daily stocking of supplies in satellite coffee stations, and boardrooms, daily maintenance of coffee machines.
• Maintaining kitchens cleanliness on all floors including such as coffee machines, refrigerators, dishwashers, microwaves, etc.
• Assisting with general cleaning as required.
• Other administrative responsibilities as requested.

Qualifications:

• High school diploma or equivalent.
• Minimum of 1+ year previous Office Services/reception experience an asset.
• A friendly and professional demeanour with outstanding customer service skills.
• Proficient understanding of technology including MS Office, Excel, Power PDF.
• Ability to work independently and as part of a team interacting with all levels of the firm.
• Detail oriented and organized.
• Excellent interpersonal and communication skills.
• The ability to multitask in a fast-paced environment.

Compensation:

AHBL offers a competitive salary ranging from $44,000 to $50,000. We also offer a variety of benefits, including:

• Health and Dental plan, an Employee Assistance Program (EAP), and a matching RRSP Program after one year of employment with the firm.
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year.
• Lifestyle Benefit: fitness reimbursement for memberships and gym equipment.
• Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides an opportunity for our staff to expand their skills and knowledge.
• Fun Environment: annual year-end party, happy hours, staff appreciation week, and many other social events

Diversity + Inclusion:

We value diversity and inclusion at our firm. Our commitment to developing a culture of inclusion for all employees that respects individual strengths, views, and experiences, includes attracting and hiring a workforce that broadly reflects our larger community. All job applicants, employees, and partners, regardless of age, culture, ethnicity, gender, nationality, physical ability, race, religious belief, and sexual orientation, are welcome here.

We would like to thank all applicants; however, only successful candidates will be contacted.

Job Types: Full-time, Permanent

Salary: $44,000.00-$50,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Schedule:

• 8 hour shift

Work Location: In person