Operations Administrative Coordinator

OperationsAdministrative Coordinator

Ottawa, ON

Mist Mobility Integrated Systems Technology is a pioneering company in the field of precision aerial delivery and recovery systems including the Sherpa™ family of GPS guided parafoils, Space Recovery Systems, LaunchPADS™ Multi-Mission Manager, SkyLink™ Parachutist Navigation and Situational Awareness System, and other support equipment. With a strong commitment to innovation and excellence, we have established ourselves as the industry leader. Our cutting-edge technologies and solutions are trusted by military and commercial customers worldwide. We are currently seeking an Operations Administrative Coordinator to join our Ottawa based team.

What will you be doing?

• Perform general office administrative tasks, including answering phones, responding to emails, managing mail, and maintaining office supplies and equipment.
• Coordinate and manage schedules and calendars for senior executives and department managers, scheduling meetings, appointments, and travel arrangements as needed.
• Coordinate complect travel arrangements for field services campaigns, including booking Hotel rooms, vehicles, work with travel agents for flight bookings - maintain tracking for travel confirmation for travelers.
• Assist with the creation, formatting, editing, and distribution of documents, reports, presentations, and correspondence, ensuring accuracy and consistency.
• Enter data into databases and maintain accurate records and files, including employee records, financial documents, and inventory lists, ensuring confidentiality and data integrity.
• Assist Security & Compliance Manager in conducting denied party screening on all potential onsite visitors and external contractors.
• Assist Security & Compliance Manager with calling security references.
• Welcome all visitors as they arrive at the office, ensuring they are signed in and out for security purposes and connected to the MMIST host.

What do we need from you?

• Detail focused, with strong administrative skills
• An advanced IT user and experienced in MS Office Suite and other document handling programs (i.e. Outlook, Word, Excel, PowerPoint, Visio, Teams, SharePoint, OR Adobe PDF)
• Excellent interpersonal and written communication skills
• A team player with ability to be able to work on own initiative.
• Punctual, reliable, conscientious, courteous and care to go the extra mile to make the difference.
• A problem solver with the ability to bring new ideas to the enhance the operation.

Compliance Statement

This position may require exposure to export-controlled information and is subject to additional security screening. In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn.

MMIST values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.